Selectboard Minutes 1.9.2012
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Norman Mattison, Reggie Jennings Jr.
Also Present: Mike Ferone-GNAT-TV
The meeting was called to order at 7:04pm by Chairman Keith Squires.
Minutes of Regular Meeting of December 28, 0211, Budget Meetings of December 28, 29, 2011 and Budget Meetings of January 4, 5, 2012: Mr. Harvey made a motion to approve the minutes of the above meetings as presented. Seconded by Mr. Jennings. Motion carried.
Highway Report: Gary was absent from tonight’s meeting. Mr. Squires reported that the Highway crew has been cutting brush, dealing with small storms, and routine maintenance.
Storm – Update: Mr. Squires reported that the bridge repairs on the Woodard Bridge should start in the next week or so. A FEMA representative will be here Wednesday (Jan 11th) – to meet at the Covered Bridge – she will be bringing a covered bridge expert with her – (he was not able to come the last time she was down here). Mr. Squires noted that the Fire Department does not have enough back-up paperwork to put any claims in for reimbursement. He reported that the Town has – to date – received two (2) checks and a third is in the mail – these three checks will total $39,010.54. Mr. Squires is still trying to get in more prices on the East Arlington Wall – as well as putting numbers together on the culvert in Black Hole Hollow.
Murray Hollow Brook Culvert: Mr. Squires will send a letter to request a hydraulic report on the Murray Hollow Brook area.
Old Business: Finances: Mr. Squires noted that The Treasurer did not have any end-of year figures for the Board yet.
Park & Rec: Mr. Squires brought the Board up to date on the Park & Rec situation. Mr. Squires reported that the Park Board is having a meeting tonight to decided what they are going to do as far as turning the Park over to the Town to manage, etc.
Health Insurance: Mr. Squires stated that the Board needs to make a decision as to how the Town will handle the HSAs for the employees that are insured. He noted that if we put the entire amount in at the start of the year – this would cost $15,500.00. Mr. Squires recommended this be done on a quarterly basis. There was discussion on this issue. Mr. Harvey made a motion to deposit the Town’s portion of the deductible into the HSAs of the insured individuals on a quarterly basis for the year 2012 – This would be $968.75 per individual – for the four (4) insured individuals. Seconded by Ms. Browning. Motion carried. Mr. Harvey made a motion to authorize the Treasurer to make the first quarter’s payment for 2012 now – a transfer of funds now– and will then be on the January 23, 2012 Warrant Order – and to make the remaining quarterly payments at the first regular meeting at the beginning of each successive quarter. Seconded by Ms. Browning. Motion carried.
Church Street Sidewalk: Board members reviewed an email from Bretton Gardner stating that they are about ready to go out to bid for the Church Street Sidewalk Project. Ms. Browning will inform Bretton as to the newspapers where the bids should be published. The Board was in agreement that the bids could go out as soon as any outstanding issues are resolved. Ms. Browning stated that there is still a question regarding drainage and the removal of trees as this was to be done before construction started. Board members noted that the sidewalk work should be completed before events on Church Street ( Norman’s Attic, etc) start in August. The Board was in favor of pushing to get this project completed in July. Ms. Browning will look into these details. Mr. Squires stated that we need to know the project sums ‘up front’ – (ie – are they going to be “lump sums” or will they be based on “units”, etc). Mr. Squires reported that the Garden Club wants to discuss their garden on Church Street – he will meet with Nancy Hadley – Garden Club President on this issue.
Yellow Barn Farm – Update: Ms. Browning reported that she received approval from the consultant for the scope of work. She will take the scope and will figure out how to work that into a request for proposal. Ms. Browning noted that we need the grant agreement before anything else can be done. Mr. Squires noted that VYCC is looking for ‘projects’ and he will work with Ms. Browning to see if they can get some projects (trails etc) together for the Yellow Barn Farm and for the Park & Rec.
Junk Ordinance-Update: Mr. Jennings reported that Ms. Hill had contacted him but he had not been able to get in touch with her since.
Invoice – Aldrich & Eliot: Mr. Squires reported that the Town has received a bill from the engineering firm of Aldrich & Eliot for the amount of $1750.00 (25% of the total of $7000.00). Mr. Harvey made a motion to authorize payment of $1750.00 to Aldrich & Eliot. Seconded by Mr. Jennings. Motion carried. This will be paid on the Warrant of January 23, 2012.
New Business: Liquor Licenses: Mr. Harvey made a motion to approve the second class liquor license and the tobacco license for Paulin, Inc. of Arlington. Seconded by Mr. Jennings. Motion carried.
BenningtonCounty Sheriff’s Contract: There was discussion on the BCSD Contract – and whether there was a need to have the Sherriff come before the Board to clarify issues. The majority of the Board was in favor of waiting to see if we could get further information from the State as far as fines etc. before we have a Sheriff present. Mr. Harvey made a motion to authorize Keith Squires to sign the contract between the Bennington County Sheriff’s Office and the Town of Arlington – contract to commence on February 1, 2012 and be valid through January 31, 2013 – the rate will be $24.54/hours for 25 hours per week. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Squires, and Ms. Browning voting in favor of the motion. Mr. Mattison voted against the motion.
Warrants & Orders: Mr. Harvey made a motion to authorize payment of $480.00 to Keith Squires for duties as Interim Supervisor for the period of December 25, 2011 through January 7, 2012 as noted on Payroll Order # 2B dated January 9, 2012. Seconded by Mr. Jennings. In discussion, Mr. Squires noted that a lot of his hours were for budget time, working with FEMA and the bridges and roads. Motion carried with Mr. Harvey, Mr. Mattison, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
Mr. Mattison made a motion to adjourn the regular meeting. Seconded by Mr. Harvey. Motion carried. The regular meeting adjourned at 8:20pm.
Budget 2012 discussion opened at 8:25pm.
PrintingTown Report: Mary noted that Bill Budde had sent an email noting that he had no quotes yet – but they are ordering 1100 copies of Town Report. According to Bill’s email– the price will “probably be within the same range as last year’s cost”.
Totals: Mr. Squires reported on ‘totals’ for each ‘section’ of the budget. He noted that he had ‘inflated’ some of the figures until we get exact numbers.
Radios: Mr. Squires noted that we need to update some of our radios – which will need to be considered under Highway Expenses.
Fire Department: Mr. Squires reported that no one has been back to him on the Fire Department – but he will try to contact them to come in on Wednesday January 11th.
Cemetery: There was discussion on putting $3000.00 into ‘income line 14-6-01-001.00’ – and this money could be used to take care of headstone maintenance, etc. There was discussion on changing the wording of that line to read ‘perpetual care’ instead of ‘App+SpecArticle’. The Board was in agreement to go to Trustees of Public Funds and ask for the $3,000.00.
Mr. Squires reported that – with these figures that he plugged in – the budget is up $14,839.00.
All Other Business: Reapportionment: Ms. Browning stated that she wanted to inform the Board about the issue of reapportionment. She reported that the Legislature is discussing ‘reapportionment’ again. She noted that this is all in early phases at this point in time.
Mr. Mattison made a motion adjourn the Budget discussions/meeting Seconded by Mr. Harvey. Motion carried. Budget discussions were closed at 9:10pm.
The next Budget meeting will be on Wednesday January 11, 2012 at 7pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk