Selectboard Minutes 2.20.12

Members Present:  Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings, Jr.

Also Present:  Mike Ferone-GNAT-TV, Joel Tibbetts

 The meeting was called to order at 7:10pm by Chairman Keith Squires.

 Minutes of Meeting of February 6, 2012:   Mr. Jennings made a motion to approve the minutes of February 6, 2012 as presented.  Seconded by Mr. Harvey.  Motion carried.

 Highway Report:  Mr. Squires reported that the Covered Bridge is open for traffic– there still are a couple of pieces left to do on the bridge (waiting for steel to anchor the corners, and steel for the tie-rods).   Mr. Squires stated that at some point in the future we might want to look at having some paint touch-up done on the bridge.

Black Hole Hollow:  Mr. Squires reported that FEMA is not covering culvert replacement in Black Hole Hollow –so this will (still) fall under ‘Structures’.  Mr. Squires reported that he has prices on some box culverts and installation.  The plank bridge at Black Hole Hollow is “in the works” with FEMA and we should get funding for that project.

FEMA:  Mr. Squires reported that-to date–we have received $87,647.44.  We still have 15% coming from the State (on the various projects) and we have not received any of these payments.  Mr. Squires noted that all FEMA payments are going into the grant fund and each project will be paid from there as it is done.

The Highway crew has been cleaning out ditches, putting up gravel, and finished up the drainage ditch on Pleasant Street.  Mr. Squires noted that there are still problems with the new truck – which is back in the shop.  It was hooked up to a computer monitor to try to determine what is happening.  Gary is supposed to be getting the truck back tomorrow or Wednesday.

Tree in river:  There was discussion regarding a huge tree that is caught in the River near the Tibbetts property.  Ms. Browning stated that she and Scott had looked at it and Scott had said that it could be cut up if necessary.  Mr. Squires stated that if it ever did move again – it would take out the Woodard Bridge if it carried that far.  Mr. Squires will take another look at this.

 Old Business:  Finances:  Mr. Squires noted that after talking to the Treasurer – after tonight’s order – there will be approximately $15,000.00 cash on hand – noting that we should be good until Town Meeting.

Church Street Sidewalk-Update:  Mr. Squires reported that last Monday (February 13, 2012) there was a pre-bid meeting.  There were two (2) companies that attended this meeting.  Another company came in later in the week and Mr. Squires reported that he went over everything with this company.  This was a non-mandatory meeting.  Next Monday February 27, 2012 at 2pm the bids will be opened – the bids will be made public – they will be sent to ESPC and ESPC will get back to us with their recommendations.  Mr. Squires noted that an addendum has been added to make the bids more ‘specific’ as to how certain things will be done (ie – the removal of the memorial trees on the ‘Welther’s’ green area, etc).  Mr. Squires stated that he will try to get some numbers on the grinding of the asphalt on Church Street as this has to be done before the project starts.

Re-Districting-Update:  Mr. Squires reported that there will be a Board of Civil Authority (BCA) meeting Monday February 27, 2012 at 3pm.  Ms. Browning stated that there are pros and cons on both sides – whether to have a two member (at large) district or a single member district.  Ms. Browning noted that Arlington does not have to do either of these – we can “make a case”/sue.  The BCA will discuss these options on Monday.  Ms. Browning stated that she has been waiting for ‘instruction packets’ – which – to date – have not materialized.  She stated that if she does not get these packets, she will contact the other towns involved in the re-districting so that there can be input from these towns.

Park & Rec-Update:  Mr. Squires reported that he had been in contact with Park Board President Andy Heikaus who informed that the Park Board is waiting to hear from the State Attorney General’s office on the dissolution of the Park as a ‘corporation’.  Mr. Squires stated that he has been contacted by almost all major users of the Park and they are all happy to see this whole process (the Town take- over of the Park) move forward.  Mr. Squires noted that ads had gone out for Park workers with the deadline for reply as today -Monday February 20, 2012.  With the holiday (President’s Day) – there was no mail today, and Mary noted that there will be at least one application coming in the mail.  Ms. Browning made a motion to extend the deadline for seasonal Park employee applications by several days.  Seconded by Mr. Jennings.  Motion carried.

Library:  Library Board Representative Joel Tibbetts was present and voiced thanks to the Board on behalf of the Library Board for taking their Appropriation request seriously and keeping them informed throughout the budget process.

East Arlington Road – Hill Residence:  Mr. Squires stated that he had not had a chance to get a letter to Ms. Hill regarding the junk at her residence333 East Arlington Road done.

 New Business:  Homeland Security Training:  Mr. Squires announced that there will be a Homeland Security Training session at the interactive TV site this Saturday February 25, 2012.  Board members will try to attend.

Town Meeting 2012:  Board members discussed items that will be covered at Town Meeting.  These included resolutions (Don Keough), and a ‘general’ thank-you to all who helped out during and after the storm, volunteers, etc.

 Warrants & Orders:  Mr. Harvey made a motion to authorize payment of $260.00 to Keith Squires for duties as Interim Administrator for the period of February 5, 2012 through February 18, 2012 as noted on Payroll Order #8B dated February 20, 2012.  Seconded by Ms. Browning.  Motion carried with Mr. Jennings, Mr. Harvey, and Ms. Browning voting in favor of the motion.  Mr. Squires abstained from the vote.   Mr. Harvey made a motion to authorize payment of Warrant Order #3 dated 2/21/2012 for the amount of $16,103.32.  Seconded by Mr. Jennings.  Motion carried.  Mr. Harvey made a motion to authorize payment of $32,300.00 from the Capital Reserve Bridge Fund Warrant Order #12-1C to Wright Construction Company, Inc. for the repairs to the Benedict Crossing Rd., West Arlington Truss Bridge per proposal dated September 9, 2011.  In discussion, Mr. Squires noted that the Town had not yet received the FEMA payment for these repairs.  We will reimburse the Bridge Fund when we do receive the FEMA money for this bridge.  Seconded by Mr. Jennings.  Motion carried.

 All Other Business:  Radio Updating:  Mr. Squires reported that Homeland Security is now providing funds to update radios – not just for emergency responders – but for highway crews and other departments.  Mr. Squires stated that he will look into this to see if it will be worthwhile to apply for funds.

Bicycle Race:  Mr. Harvey made a motion to approve the ‘Tour of the Dragons’ bicycle race on May 6, 2012.  Seconded by Ms. Browning.  Motion carried.  Racers will loop around from the Manchester area –  into East Arlington and back toward Manchester.  Mr. Squires noted that all intersections will be well covered.

De-Icing Material:  Mr. Squires reported that he and Gary Weller have been looking in to a different de-icing material that might cut back on salt usage.

Executive Session:  Mr. Jennings made a motion to enter into executive session for the purpose of discussing personnel ,and to allow Administrative Assistant Mary Henning to remain in the room.  Seconded by Ms. Browning.  Motion carried.  The Board entered into executive session at 8:50pm.  The Board came out of executive session at 9:40pm .

 All Other Business:    No decisions were made based on Executive Session at this time.

Special Meeting Selectboard:  Mr. Squires stated that there will be a Special Meeting of the Selectboard Monday February 27th after the BCA meeting.  A decision on Park personnel will be made at that time.  Mary will warn this meeting out.

 Mr. Jennings made a motion to adjourn the meeting.  Seconded by Mr. Harvey.  Motion carried.  The meeting was adjourned at 9:50pm.

 Respectfully submitted,

Mary M. Henning, Recording Secretary

meeting video & audio taped (with exception of Executive Session)

cc:  files, Town Clerk


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