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Selectboard Minutes 3.12.12

On March 26, 2012, in Notices, What's New, by Town Clerk

Selectboard Minutes


 Members Present:  Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings Jr.

Absent:  Norman Mattison

Also Present:  Mike Ferone-GNAT-TV, Vivian Lacy

 The meeting was called to order at7:00pmby Keith Squires.

 Election Chairman & Reorganization Selectboard:  Mr. Harvey made a motion to nominate the entire existing slate of officers of the Selectboard as follows:  Keith Squires as Chairman of the Selectboard for 2012, Daniel Harvey as Vice-Chairman of the Selectboard, and Reggie Jennings Jr. as Clerk of the Board. Seconded by Ms. Browning.   There were no further nominations.  Motion carried unanimously. Mr. Harvey made a motion to appoint himself as liaison to the Fire Department and Mr. Squires as liaison to the Highway Department.  Seconded by Ms. Browning.  Motion carried.  Mr. Harvey made a motion to authorize the Selectboard members to sign payroll outside of a regular meeting when necessary.  Seconded by Mr. Jennings.   Motion carried. 

 Minutes of Meeting of February 20, and Special Meeting of February 27, 2012Mr. Harvey made a motion to approve the minutes of the regular Selectboard meeting ofFebruary 20, 2012 as presented.  Seconded by Ms. Browning. Motion carried. Mr. Harvey made a motion to accept the minutes of the Special Selectboard meeting ofFebruary 27, 2012  – corrected as follows:  on line #13 in the ‘Park & Rec Transfer of Property paragraph – the word “proceeds” should be “proceedings”.    Seconded by Ms. Browning.  Motion carried.

 Highway Report:    Mr. Squires reported that the highway crew has been working on the roads after the recent warm weather, rains, and snows that resulted in slick spots and lots of muddy conditions.   Road Rake:  Mr. Harvey made a motion to authorize the purchase of 70 ‘teeth’ for the road rake at a cost of $1001.00 from Giddings.  Seconded by Ms. Browning.  In discussion Mr. Squires noted that there had been several prices obtained and this was the best price.   Motion carried.FEMA:  Mr. Squires reported that we were waiting for materials for the Covered Bridge – these materials came in last week but there is a project in the northern part of the State that is a priority – so it will be a few weeks before the final repairs can take place.  Mr. Squires reported that we had been approved for theRochester bridge work – but were not going to get as much as we had needed.  The Town was asked to get more prices – which Mr. Squires did – noting that Bret Wright Construction came in with a quote for $2266.00 to replace tension rods on that bridge.   Mr. Harvey made a motion to approve the bid from Bret Wright constructionCo., at a cost of $2266.00 to replace the tension rods on theRochesterBridge (WestMt.Bridge).  Seconded by Ms. Browning.  Motion carried.  Mr. Squires noted that we did get approval for theRochesterBridge, theHawleyBridge and the Black Hole Hollow Bridge projects.  These projects (PW’s – ‘project worksheets’) are still “in the works”.  Mr. Squires reported that it looks like we will get approved for 80% of theOld Mill Road wall.  This is an ‘80 – 20’ – with the Town responsible for 20% of the cost – which would be approximately $60,000.00.  Mr. Squires stated that he would like to apply for the ‘Structures’ Grant’ this year for that 20%.  The Board was in agreement to go after this grant money.  The work would not be done until next year.  Mr. Squires noted that the “downside” of this work would be the closure of the road in that area. Mr. Harvey made a motion to authorize Mr. Squires to go out to engineering firms to get some figures on the wall work.  Seconded by Ms. Browning.  Motion carried.

TAC Meeting:  Mr. Squires reported that there will be a TAC meeting on Tuesday March 27th atnoon here in Town Hall – he stated that he would attend this meeting.

Radio Replacement:  Mr. Squires stated that he will put an application together for Homeland Security for funding of replacement of highway radios.

 Old Business:  Finances:   Board members reviewed copies of a financial statement put together by Treasurer Linda Crosby.  Borrowing Money:  Mr. Harvey made a motion to authorize Treasurer Linda Crosby to borrow $100,000.00 from the Capital Reserve Grader Fund to cover cash flow in anticipation of taxes.  Seconded by Ms. Browning.  Motion carried.    After borrowing this money and after tonight’s orders and payrolls there will be approximately $87,803.09 cash on hand.  Linda noted (on her paperwork) that she has opened a FEMA bank account (on2/21/12) with $87,647.44.  This will track and separate FEMA monies from the General Fund.  Delinquent taxes outstanding as of today are $135,777.04.

Church Street Sidewalk Update:  Mr. Squires reviewed that we opened the bids a couple of weeks ago – there were only two bidders with one of the bidders not completing his paperwork correctly.  The second bid was quite high in most/all major areas.  The final decision as to how we proceed – lies with the Selectboard.  The engineer -Eric Sandblom has been in touch with Mr. Squires.  Mr. Squires stated that with only one bid – and that bid being so high – the Board can reject that bid.  John LeBarge informed Mr. Squires that if we decided to go ahead with that one bid – there would probably be monies in the State to cover those extra costs.  Mr. Squires stated that he was not in favor of this, and Board members were unanimously in favor of rejecting this bid.  Mr. Squires noted that the marble and moving the trees are major ‘concerns’ for any bidders.  Vivian Lacey was present and asked several questions on this project.  There was discussion about the marble – with Board members in agreement to ask – once again – about the possibility of using ‘new’ marble versus the harvesting and re-using of the existing marble.  Mr. Harvey made motion to reject the sole bid from M&M Construction of Chester Vermont and to re-warn the bidding process and go out to bid again.  Seconded by Ms. Browning.  Motion carried.  Mr. Squires will contact the engineer on this issue and move forward with the re-bidding process. 

Re-Districting Update:  Ms. Browning reported that there is no new information on this issue.

Park & Rec Update:  Mr. Squires reported that the Town is still moving forward with the proposed transfer of the Park & Rec to the Town.  He met with the three Park workers (Gerry Woodard, John Henky, and Ed Walsh) last Friday and there was good discussion as to what needs to be done etc.  Mr. Squires reported that all the mowers need work.  Some of the mowers will go toManchester for repair and some will go to a person onLost Lake Road for general maintenance.  Mr. Squires reviewed how the work that will be paid for by FEMA will be accomplished.  He noted that the softball field and the trail did have a lot of work done last fall.  Mr. Squires reported that Gerry Woodard is fully qualified to do this FEMA work, and asked the Board members for opinions as to hiring Gerry to do this FEMA work.  There was discussion on having Gerry do this work since he was already hired to work for the Town.  Mr. Squires reported that he had received (from Gerry Woodard) hourly rates to do this FEMA work.   The rates include the use of equipment and operator hours as follows:  14 ton excavator = $100/hr; rubber tired loader/backhoe=$70/hr; 3 ton excavator = $60/hr; 4-wheel drive tractor= $50/hr; tri-axel dump truck= $70/hr; heavy equipment truck& trailer (20 ton)= $85/hr; smaller equipment truck& trailer (6 ton) = $60/hr.  The Board was in favor of getting a couple more bids on the FEMA work so that there would be no ‘conflicts’ down the line.  Mr. Squires will try to get some bids as soon as possible – hopefully this week as the weather is supposed to be good for the remainder of this week.  Ms. Browning made a motion to authorize purchase of bark mulch for the woodland trails from Mill River Co. in Clarendon at a price of $2150 for the load – delivered.  Seconded by Mr. Jennings.    Motion carried.  Mr. Squires reported that he had one proposal to replace the basketball fence and is waiting for other proposals to come in.  Mr. Squires stated that there is a need for a second mower for the Park and he is looking into this.  Mr. Squires reported that he will be meeting with representatives from the school tomorrow (3/13/12) to discuss the ball fields/playing fields for the sports.

Red Mt. Road/Raven Rock Road-Update:  Mr. Squires reported that a second letter (from the Land Use Administrator) has gone out to the property owner who was keeping heavy equipment on his property onRaven Rock Road.

ICS Training:  Mr. Squires reported that he, Reggie Jennings, and Dan Harvey had attended this training and received their certificates.

Judicial Fines:  Ms. Browning reported that the Vermont League of Cities & Towns is doing research into how the judicial fines are carried out, etc – she will look further into this issue.

 New Business:  Liquor Licenses:  Mr. Harvey made a motion to approve the Class 2 Liquor License, and a tobacco license for Stewart’s Ice Cream Co., Inc.  Seconded by Mr. Jennings.   Motion carried.   Mr. Harvey made a motion to approve the Class 2 Liquor License for the Cheese House.  Seconded by Mr. Jennings.   Motion carried.

Vacant Positions:  Mr. Squires reported that there are two (2) elected positions that were not filled at election time:  an Auditor’s position, and a Town Agent position.  These two positions will be posted for interested people.  The Town will also post the vacancies in appointed positions  – Planning Commission, and  ZBA.

Town Service Officer:  Mr. Harvey made a motion to appoint Nathalie Caler as Town Service Officer for the periodApril 15, 2012throughApril 14, 2013.  Seconded by Ms. Browning.  Motion carried.  Mr. Harvey made a motion to recommend the appointment of Traci Mulligan-Knight as Deputy Health Officer for a three year term.  Seconded by Mr. Jennings.  Motion carried.

Townscape Letter:  Board members reviewed copies of a letter to the Board from Townscape regarding theDietrichTrailer Park.  Mr. Squires reported that he had spoken to Townscape member Nancy Boardman regarding this issue and notified her that the trailer park is now under the Vermont Agency of Natural Resources.  Mr. Squires will send a letter in response to Townscape noting this fact.

Tile at the Foot of Stairs in Town Hall:  Mr. Harvey reported that John Mendenhall had tiled at the foot of the stairs in Town Hall.  Mr. Harvey donated the tiles and John donated the work.  A letter of thanks will be written to John.

 Warrants & Orders: Mr. Harvey made a motion to authorize payment of $620.00 to Keith Squires for duties as Interim Administrator for the period ofFebruary 19, 2012 throughMarch 10, 2012 as noted on Payroll Order # 11B datedMarch 12, 2012.  Seconded by Ms. Browning.  Motion carried with Mr. Harvey, Mr. Jennings, and Ms. Browning voting in favor of the motion.  Mr. Squires abstained from the vote.  Mr. Harvey made a motion to authorize payment of Check Warrant Report # F1, dated03/09/12in the amount of $24,642.31 to the Town ofArlington.  Seconded by Mr. Jennings.  In discussion, Mr. Squires noted that this money was from FEMA and is ‘reimbursing’ the Town for work done on projects in 2011.  Motion carried.  Mr. Harvey made a motion to authorize payment of Warrant Order # 4 dated3/13/12for the amount of $42,098.06.  Seconded by Mr. Jennings.  In discussion, Mr. Harvey noted that some of the larger bills were quarterly property & casualty insurances, quarterly unemployment insurance, fuel oil, diesel, etc.   Motion carried.

 All Other Business:  Water Study:  Mr. Squires reported that there will be a meeting in a couple of weeks on the Water Company Study that will “bring everyone up to speed”.

 Mr. Harvey made a motion to adjourn the meeting. Seconded by Mr. Jennings.  Motion carried.  The meeting was adjourned at9:20pm.

 Respectfully submitted,

Mary M. Henning, Recording Secretary

meeting video & audio taped

cc:  files, Town Clerk


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