Selectboard Minutes 4.23.12


Members Present:  Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings, Jr.,  Norman Mattison

Also Present: Mike Ferone-GNAT-TV,  Joseph Duncan, Nathan Pion  -Aldrich & Elliott PC.,  Freddie Hoyt-Softball Leagues, Brandon Canevari-Manchester Journal, Don Brown, Irene Novotny, Don Umlauf


The meeting was called to order at6:00pmby Chairman Keith Squires.


Minutes of Meeting of April 9, 2012:  Mr. Harvey made a motion to approve the minutes ofApril 9, 2012 as presented.  Seconded by Mr. Jennings.  Motion carried.


Water Company Study-Update:  Mr. Joseph Duncan, and Nathan Pion– project engineers of Aldrich & Elliott, PC were present to update the Board and those present on the Water Company study.  They presented a power point review of the Water System Valuation Study with the following reviewed:  the existing water system, discussion of developing needed improvements, and developing a maximum acquisition price.  Recent improvements to the system were reviewed, existing deficiencies, and improvement cost figures.  The next steps will be the finalization of Aldrich & Elliott’s report, additional public information meetings and further discussions with the Arlington Water Company.  Mr. Squires noted that the Town can most likely buy the Water Company and make the necessary improvements with no increase in the rates to customers.  The Town would purchase (pay) the Water Company and the Company would then pay off their own debt as opposed to the Town incurring this debt if the Town purchased the Water Company.


Old Business:  Park & Rec Softball Leagues:  Freddie Hoyt was present for discussion of the use of the Park for the men’s softball leagues.  Fred noted that there would be six (6) teams on Tuesdays and Thursdays with games at 6pm and 7pm – no lights would be used.  The team captains would be responsible for behavior problems.  The charge would be $600.00 per team.  There was discussion of the use of a ‘port-a-john’ if necessary for the number of people attending, and discussion of picking up debris, etc after games were over.  Mr. Harvey made a motion to approve the use of the Arlington Recreation Park by the men’s softball leagues, headed by Freddie Hoyt, pending a contract to be written and signed by all parties.  Seconded by Mr. Jennings.  Motion carried. 

Park & Rec-General Update:  Mr. Squires reported that work on all the ball fields is mostly complete with some work still to be done on the Little League field.  Most of the FEMA work is complete at this time.  The golf course has been cleaned up and is open for use.  The greens have been re-done – with more work to be done on a couple of the ones that were most damaged in the flood.  Jerry Mattison has helped with work on the golf course and Roger Cooper donated a machine that was used.  Thank you notes will be written to these two men.  Mr. Squires reported that Jerry Woodard is supervising the two other Park employees.  There has been no further communications with or from the “other” Park Committee.

Park & Rec – Press Release/Etc.:  There was discussion as to whether to respond – in the newspapers – to the recent letters to the editors that have appeared in the Banner and the Manchester Journal.  Board members reviewed a draft of a letter put together by Ms. Browning and Mr. Harvey.  Board members also reviewed the letter dated April 12, 2012 to the Selectboard form Jack Lee – who signed the letter as “President of the Park & Rec Committee.  Board members were in favor of responding to Jack Lee and inviting him to the next Selectboard meeting to respond to some of the statements in his letter, and correct the record.  Mr. Harvey and Ms. Browning will continue to re-work the letter that is to be published in the paper.  Mr. Squires reported that he will have some final figures on the FEMA work by the next meeting.  The Board was in favor of sending a letter of thanks and recognition to the outgoing Executive Park Board for their work at the Park.

Church Street Sidewalk:  Board members reviewed a letter from James Carter of the St. James Episcopal Vestry – requesting that something be done about the condition ofChurch Street and the sidewalk in that area.  A letter will be written to Mr. Carter updating him on the Church Street Sidewalk Project.  The new bid schedule for the Project was discussed and dates are as follows:  Pre-bid meeting onMay 14, 2012; Bid return byMay 29, 2012; the completion ofChurch Street byJuly 31, 2012.  New marble will be used not the old marble.  The sidewalk and the street work will both be done at this time.

Finances:  Mr. Squires noted that Robin Wilcox – acting as the temporary Treasurer – had supplied the following figures:  We presently have $84,000.00 in the bank, and the Delinquent taxes are $113,000.00. 

Green-Up Day & Household Hazardous Waste Day (HHW):  Green-up Day is Saturday May 5th.  The Household Hazardous Waste Day is Saturday May 12th.  Mr. Squires noted that the one important thing to remember about HHW Day is that no electronics will be taken.  Mr. Harvey made a motion to authorize use of the town trucks for Green-Up Day.  Seconded by Mr. Jennings.  Motion carried.

Efficiency Vermont:  Mr. Squires reported that we received a check from Efficiency Vermont for $640.00 – to help with the work we had done improving the light fixtures in Town Hall.

Old Mill Road Wall:  Mr. Squires reported that he has to get some clarification on the funding of the Old Mill Road Project.  He noted that it currently is looking like it will be a 90-10 cost share with the Town responsible for the 10%.  Mr. Squires will confirm these facts.


Highway Report:  Mr. Squires reported that the grader had some repair work done – there was a short in the system and this has been fixed.

Calcium Chloride:  Three requests were sent out – we received two (2) bids on calcium chloride for the highway:

  1.  All States Asphalt, Inc. ofSunderlandMassachusetts= $.89/gallon delivered
  2.  Peckham Industries (out of Dailey’s in Shaftsbury)= $.85/gallon delivered

Mr. Squires reported that we have used Peckham in the past with no problems.  Mr. Harvey made a motion to contract with for calcium chloride at a price of $.85 per gallon for the 2012 calendar year.  Seconded by Ms. Browning.  Motion carried.  Mr. Squires noted that we are still looking at other products that provide the same result.  Other towns are noting a (roughly) 30 – 35% savings on salt in the winter.  Ms. Browning stated that she would like to see some comparison figures on these products.

‘Grinding’ Asphalt:  Mr. Squires reported that he is looking at proposals to have grinding of the asphalt done on bothChurch Street and onIce Pond Road.  He described how they do this work, and noted that there are very few companies that do this – Peckham is one of the companies.  Mr. Squires stated that he had broken down the figures as follows:  For Ice Pond Road for grinding, grading, rolling, and treating with calcium chloride – the cost would be roughly $9500.00.  The figure forChurch Street is $3200.00.  Mr. Squires noted that the Town would have to put gravel on top of the surfaces and this would add a couple of thousand dollars to each project.  Mr. Squires stated that he felt it would be very difficult to find any other company that could provide

a comparable bid or bids.  Ms. Browning made a motion to contract with ‘Reclamation, Inc. to do the grinding, etc. onChurch Streetand onIce Pond Roadfor a total cost of $12,831.16.  Seconded by Mr. Harvey.  Motion carried.

Warm Brook Road Issues:  Mr. Squires reported that Kathy Brown had come in last week asking that the Town put a ‘Watch for Children’ sign back up on Warm Brook Road, and asked if the speed limit could be lowered to 25mph.  She informed the Town Clerk that the  sign had been up at one point in time and has been since removed.  Mr. Squires noted that we have talked about this type of signage before – and the State recommends that these signs NOT be put up as it gives a “false sense of security” and might encourage children to be in the street.  The Board was in favor of not putting such signage up, and asking the Sheriff to patrol that area carefully.


New Business:  Liquor Licenses:  Mr. Harvey made a motion to approve the first class liquor license forArlington’s West Mountain Inn, Chauncey’s Family Dining, and the Arlington Inn.  Seconded by Mr. Jennings.  Motion carried.  Mr. Harvey made a motion to approve the second class liquor license and the tobacco license for the Wayside Country Store, and a tobacco license forChemCleanCenter. Seconded by Mr. Jennings.  Motion carried. 

Annual Financial Plan for Town Highways for Fiscal Year 2013:  Mr. Harvey made a motion to sign the Annual Financial Plan for Town Highways for the fiscal year 201, and authorize it to be sent to the State.  Seconded by Ms. Browning.  Motion carried.

Class 2 and Structures – grant applications:  Mr. Squires reported that we will submit theOld Mill Road wall for the Structures grant and we will submitSandgate Road andWarm Brook Road for Class 2 paving.

Re-Districting:  Ms. Browning reported that this issue is currently going to the Conference Committee.


Warrants & Orders:  Mr. Harvey made a motion to authorize payment of $300.00 to Keith Squires for duties as Interim Administrator for the period of April 8 throughApril 21, 2012 as noted on Payroll Order #17B datedApril 23, 2012.  Seconded by Mr. Jennings.  Motion carried with Mr. Harvey, Mr. Mattison, Mr. Jennings, and Ms. Browning voting in favor of the motion.  Mr. Squires abstained from the vote.  Mr. Harvey made a motion to authorize payment of Check Warrant Report # F-4 dated04/23/12 in the total amount of $6210.00 with $2150.00 paid to Mill River Lumber for mulch for the Park areas damaged by the flood, $2510.00 paid to J & N Excavations for repair to flood damaged areas in the Park & Rec, and $1550.00 paid to Beaudoin Paving, Inc. for use of a roller at the Park to do FEMA work.  Seconded by Mr. Jennings.  Motion carried. Mr. Harvey made a motion to authorize payment of Warrant Order # 7 dated4/24/12 for the amount of $15,980.53.  Seconded by Mr. Jennings.  Motion carried.


All Other Business:  Mary noted that the Firemen are having their annual diner this Saturday – April 28th if anyone is interested they must respond to the Fire company.


Mr. Mattison made a motion to adjourn the meeting.  Seconded by Mr. Harvey.  Motion carried.  The meeting was adjourned at9:15pm.


Respectfully submitted,

minutes taken by Cynthia Browning and Mary Henning

Mary M. Henning, Recording Secretary

meeting video & audio taped          cc:  files, Town Clerk


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