Selectboard Minutes 5.7.2012
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings, Jr., Norman Mattison
Also Present: Steven Schlussel-GNAT-TV, Keith Whitcomb-Bennington Banner, Irene Novotny, Don Brown, Tim Williams, Chet Koscinski. Jamie Paustian/Randy Novotny/Doug Hyde-Fire Department
The meeting was called to order at7:00pmby Chairman Keith Squires.
Minutes of Meeting of April 23, 2012: Mr. Harvey made a motion to approve the minutes of the meeting ofApril 23, 2012 as presented. Seconded by Mr. Mattison. Motion carried.
Highway Report: Mr. Squires reported that the highway crew has been grading. Eugene is on vacation for a couple of weeks. Mr. Squires voiced thanks to Gary Weller and Kevin Murphy for donating their time on Saturday at Green-up. Mr. Squires reported that the repairs on the grader are finally complete. He noted that we are working on getting another proposal for the project on Black Hole Hollow, as well as working on a schedule to do the grinding onChurch Street and onIce Pond Road. Mr. Harvey reported that Jamie Paustian had complained about the conditions on the west end of River Road after the grading last week and then the rain – the conditions were pretty “greasy” – but have since settled down and the road seems to (currently) be in better driving conditions.
Ice Pond Road: Don Brown voiced concern about the work to be done onIce Pond Road as the seniors meet there for meals every week and there are other events ongoing there as well. Mr. Squires stated that he would keep those involved fully informed.
Old Business: Finances: Board members reviewed numbers provided by Treasurer Linda Crosby. After tonight’s orders have been deducted there will be $39,777.20 in the bank. Later this week the Town will receive $91,828.50 from the School district for the final tax reconciliation (State ofVt. Education Dept.). Linda noted that this will put $131,605.70 in the bank so we will not have to borrow immediately. Delinquent taxes are at $95,218.34.
Park & Rec-Update: Mr. Squires reported that all the fields are being used. The golf course held their first tournament and that was a success. The equipment has been repaired/maintained and is working well for the most part. Mr. Squires stated that the FEMA work is ‘catching up’ – if weather cooperates trail work etc. can be completed fairly soon. Tim Williams was present and stated that he had two issues he would like to have clarified. The first was – does the Town own the Park. Mr. Squires stated that the Town has always owned the Park. Tim also voiced concerns about ‘rumors on the street’ that the Town government has no other interest than getting their hands on the endowment. Mr. Squires stated that in the original discussions that took place as part of the transfer of the Park to the Town – there were two conditions that were agreed upon: the first was that the endowment would be kept in a totally separate fund; and the second would be that the endowment funds would be used for the Park only (and not for other uses – like the Yellow Barn Farm, etc.). Mr. Squires stated that the funds have not yet been turned over to the Town but he anticipates that they will be in the future. Tim Williams stated that he is in full support of the Park and the work the Town is doing. He stated that he found it very significant that no one from the ‘park group’ was present tonight. Chet Koscinski stated that he too was in support of the Town operating the Park and was pleased with the work done to
date. Those present for discussion on the Park all voiced disappointment that no one was present from “the other side” for this discussion. Board members were in agreement that we all want to make this work, and hopefully things will resolve.
Fire Dept.-Update: Members of the Fire Department were present to update the Board on the purchase of a new truck. Fire Chief Jamie Paustian reported that in June of 2012 they started looking into trucks to replace #76. Eleven (11) letters of interest went out and there were seven (7) responses. Jamie reported that over the past year the Department has looked at trucks, had different manufacturers in, and considered what would be best for the future. Jamie noted that the department is looking at a larger tanker truck – that can carry more water, quicker. They picked four (4) out of the 7 to review again, and then narrowed the 4 down to two (2) choices. The top two are:
1. KME at $326,821.00
2. Rosenbauer at $327,156.00
Jamie noted that both were very similar but KME came out on top. An option is to pre-pay the chassis and put 50% down – which would be $320,322.00 for KME and $329,436.00 for Rosenbauer. Jamie noted that the Rosenbauer quote is higher as they did not include some of the ‘extras’ with installation as KME did. Jamie noted that the prices are good for 30 days (fromMay 1, 2012). Jamie made a call and got a cost of $116,513.00 – as a separate cost for the chassis itself. The Fire Department is in favor of purchasing the KME truck. The Board asked the Fire Department members to come in to the meeting ofMay 21, 2012and to invite a representative from KME to be present to answer any questions.
National Forest Service Contract: Mr. Squires gave a National Forest Service Contract to Jamieto review for discussion at the next meeting.
East Arlington Wall: Mr. Squires reported that the Town will be repairing the wall atEast Arlington/Old Mill Road and wanted the Fire Department to be aware that the road would probably be shut down (East Arlington Road) while this work is being done. He noted that this work will not be done until next year and he will keep the Department posted.
Church Street Sidewalk/Invoice: Ms. Browning made a motion to approve submission of ESPC Invoice #20091203-12 for the amount of $3,584.67 to BCRC for processing. Seconded by Mr. Harvey. Motion carried. Ms. Browning noted that we need to get the bids out in the local papers. Mr. Squires will look into this as we have received nothing to date.
Crooked Path Road: Mr. Jennings asked ifCrooked Path Road was still a private road. Mr. Squires stated that it was. The developer had asked the Town to take this road over. The Town gave the developer a list of things that needed to be done to bring the road up to the point where the Town could take it over. Mr. Squires noted that this has not been done thus the road is still a private road.
New Business: Community Service Contract: Ms. Browning made a motion to sign the ‘Agreement for Community Service Work’ with the Vermont Department of Corrections – with the fee for service to be $40.00 per offender per day. Seconded by Mr. Harvey. In discussion, Mr. Squires noted that this is the same fee as last year. Motion carried.
Health Officer Appointment: Mr. Harvey made a motion to recommend the appointment by the Vermont State Department of Health of Al Godreau to Town Health Officer for a three (3) year term – the current term will expire5/31/12. Seconded by Mr. Jennings. Motion carried. Mary will see to it that Al signs the ‘Oath/Affirmation’ before the Town Clerk and then mail the paperwork to the State.
Town Agent Appointment: Mr. Harvey made a motion to appoint Kevin Dailey as Town Agent to fill out the one-year term which will expire at the March 2013 elections. Seconded by Ms. Browning. Motion carried.
Letters of Resignation: Board members read copies of two (2) letters of resignation. Mary Sallisky is resigning – effective immediately – from the ZBA. Richard King is resigning from the Planning Commission – but stated he will stay on until he can be replaced. Mr. Harvey made a motion to accept the letter of resignation from Mary Sallisky. Seconded by Ms. Browning. Motion carried. The Board will send a letter to Richard King noting that until someone is found to fill his position – he will continue to serve on the Planning Commission and his letter of resignation will be ‘tabled’ until this vacancy is filled or until he decides to finally get off the Planning Commission. Mr. Jennings volunteered to serve on the ZBA until the vacancy can be filled. These vacancies will be advertised.
Warrants & Orders: Mr. Harvey made a motion to authorize payment of $380.00 to Keith Squires for duties as Interim Administrator for the period ofApril 21, 2012 throughMay 5, 2012 as noted on Payroll Order #19B datedMay 7, 2012. Seconded by Ms. Browning. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Mattison, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
Capital Fund Warrant: Mr. Harvey made a motion to authorize payment of Order #12-3C –from the Capital Fund-to Wright Construction Company, Inc. for Covered Bridge Repairs for the amount of $6,000.00. Seconded by Ms. Browning. Motion carried.
FEMA Warrant: Mr. Harvey made a motion to authorize payment of Order # F-5 for the total amount of $28,841.20; with $24,543.32 going to reimburse the Bridge (sinking) Fund for FEMA work, $1431.88 going to Dirty Diamonds for FEMA repairs to the Little League field, $600.00 going to J&N Excavation, Inc. for FEMA repairs to the walking trails, and $2266.00 going to Wright Construction for FEMA repairs to the Rochester (West Mountain). Seconded by Ms. Browning. Motion carried.
General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order # 8 dated05/08/12 for the amount of $16,773.85. Seconded by Ms. Browning. Motion carried. Mr. Mattison stated that he would like to go on record that he is signing this warrant under protest as he does not approve of the Town purchasing material from SLC.
All Other Business: Household Hazardous Waste Day (HHW Day): Mr. Squires reminded that thisSaturdayMay 12, 2012 is HHW Day at the high school.
Church Services Held at School: Ms. Browning stated that she has had several people speak to her about church services being held at the school. Ms. Browning contacted the people involved and according to all the rules that apply – this is “appropriate and proper”. She checked with the ACLU inVermont and this is all above board as no public funds are being used.
Mr. Harvey made a motion to enter into executive session for legal issues. Seconded by Ms. Browning. Motion carried. The Board entered Executive Session at9:20pm. The Board came out of Executive Session at10:00pm. There were no decisions made in Executive Session. Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Harvey. Motion carried. The meeting was adjourned at10.05pm.
Mary M. Henning, Recording Secretary, meeting video & audio taped, cc: files, Town Clerk