5.16.11 Selectboard Minutes

Members Present:  Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings, Jr.,  Norman Mattison

Also Present:  Traci Mulligan-Animal Control Officer, Mike Ferone-GNAT-TV

 The meeting was called to order at7:00pm by Chairman Keith Squires.

 Minutes Meeting May 2, 2011: Ms. Browning made a motion to approve the minutes of the meeting ofMay 2, 2011 as submitted.  Seconded by Mr. Harvey.  Motion carried.

 Highway Report:  Mr. Squires reported that the highway crew has been scraping and putting down some gravel.  There are a couple of spots that the rain has softened up – the crew will do some touch-ups on those areas.

Letter of Compliment:  Mary read a letter from Rich Lederer complimenting the Town highway Department for the “outstanding job that they do” – especially in the winter – and into the warmer months as well.

Black Hole Hollow Winter Plowing/Sanding:  Mr. Squires reported that the Board has received a letter from a Daniel Nolan Luke expressing interest in bidding on the job for plowing in Black Hole Hollow.  Mr. Squires noted that we did put a notice in the paper last year soliciting for bids – but got nothing back.  We currently use Peabody & Bates.  The Board was in agreement to put another request for bid together with the ‘specs’ noted – Mr. Squires will have this prepared for the next meeting -and then this can go in the paper.

Culvert Black Hole Hollow:  Mr. Squires reported that we need to do some work on a culvert in Black Hole Hollow – whether we get grant money for this or not.  This work will have to be done this summer.

Water Company Project:  Mr. Squires noted that as part of the Water Company project on Russell Street – one lane was dug up – this will have to be re-paved.  He noted that when the water company puts back the area that they tore up –  the Town go ahead and do the other lane – with the Town paying for that (other lane) part of the paving.  Mr. Squires stated that he is getting some prices on this paving.  

 Old Business:  BCRC/Water Company:  Board members reviewed copies of an agreement with BCRC for helping the Town go through the process of doing a feasibility study of the Water Company.    As part of this process – the Town needs to formally sign the agreement with BCRC.  Mr. Squires reviewed that we did get a Planning Grant for part of this study – in the amount of $7980.00 – with $7000.00 for a consultant and $980.00 for the administrative fee.  Mr. Squires met with Rex Burke last week and Rex is putting together an RFP for consultants.  The study will determine whether it will be advantageous (or not)for the Town to own the Water Company.  Ms. Browning made a motion to authorize Mr. Squires to sign the ‘Municipal Planning Grant  #MP-2011-Arlington-00053’.  Seconded by Mr. Harvey.  Motion carried.  Mr. Squires noted that he would like to call the committee – that did the former ‘Sewer Study’ – together again to be part of this study as well.  Board members were in favor of this.

Finances:  Mr. Squires reported that Treasurer Linda Crosby would not be in until Tuesday May 17th – and he had no further information as to finances at this time.  He noted that two meetings ago – the Town was going to get $70,000.00 from the School Funds.  Mr. Squires stated that – to date – this money has not come down from the State.

 Church Street Sidewalk:  Mr. Squires noted that the Church Street Sidewalk seems to be moving along as far as the permitting process goes.  John LeBarge had noted that it might be possible for the Town, in rebuilding the road (Church Street), to use some of the cost as a ‘cost-share’.  Mr. Squires reported that this information is still being looked into.

Town Hall Repairs-Update:  Mr. Harvey reported that Gary Dix came in over the weekend and did the floors.  On Thursday evening – Mr. Squires, Mr. Jennings, and Ms. Harvey pulled the carpet out – found a subfloor, and also masonite.  Mr. Harvey reported that $400.00 was saved by the Board members doing this work – but there was some extra work that the floor service had to perform –at a cost of $200.00.  There was discussion on the area at the foot of the stairs.  Mr. Harvey stated that it might be best to tile this area.  He will look into this.  Mr. Harvey noted that the windows are in.  Mr. Squires stated that we still need some installation prices.  Mr. Squires noted that we need to put a list together as far as what we need for ‘under desk’ protectors, carpet runners, etc.  Mary will look into this – at least to get some pricing.

Animal Control:  Animal Control Officer Traci Mulligan was present to discuss complaints about barking dogs at the Sandgate /313W corner.  She reported that she has checked this area out several times at different times of day and has never heard these dogs barking.  Traci stated that she has a friend who lives on Sandgate Road in that vicinity and this person also has not heard any barking dogs.  Traci stated that she was not familiar with David Santore who sent a letter to the Board (dated 3/18/11 – but received April 22, 2011) along with several other ‘neighbors’ signatures.  She has had phone calls from Pete Koopman – who is the property owner – but he lives inTennessee.  The Board has requested that Traci put a report in writing on this issuefor the Board to review.  Traci reviewed that theWestMountainAnimalHospital letter was ‘routine’ – nothing has changed.  Traci stated that she would be making decisions as she has in the past – deferring to the vets on the cases.  There was discussion on the Ward’s dog onAndrews Lane.  Traci noted that this case should probably be followed-up on with written documentation.  Traci noted that we also need to be following up on the Town’s ticketing process (in general).  Mary will try to get the necessary forms to complete the ‘outstanding’ items.

Andrews Lane Trees:  Mr. Squires asked Board members to take a look at the pine trees onAndrews Lane (that have been complained about before)– he will get some prices on the removal of these trees.  Mr. Squires also asked that Board members take a look at an old maple tree near Fran Fisher’s that needs to come down.

 New Business:  Corrections-Work Contract:  Mr. Harvey made a motion to authorize Mr. Squires to sign the Vermont Department of Corrections ‘Agreement For Community Service Work’ for the periodMay 1, 2011 throughNovember 30, 2011 at a rate of $40.00 per offender.  Seconded by Ms. Browning.  Motion carried.

 Warrants & Orders:  Mr. Harvey made a motion to authorize payment of $320.00 to Keith Squires for duties as Interim Supervisor for the period05/01/22 through05/14/11 as noted on Payroll Order #20B datedMay 16, 2011.  Seconded by Mr. Jennings.  Motion carried with Mr. Jennings, Mr. Harvey, Mr. Mattison, and Ms. Browning voting in favor of the motion.  Mr. Squires abstained from the vote.  Mr. Harvey made a motion to authorize payment of Warrant Order #10 datedMay 17, 2011 for the amount of $29,177.27.  Seconded by Mr. Jennings.  Motion carried.

 All Other Business:  Computer/Fiberoptics:  Mr. Squires reported that fiberoptics are coming to the area – with Sovernet the company installing the fiberoptics.  Sovernet will have to provide service to some State/Municipal buildings.  The Board was in agreement to invite a Sovernet representative to one of the next Board meetings to answer questions, concerns, etc.

Proclamation:  Ms. Browning reported that the Town had received a Proclamation noting that the Town of Arlington is observing the 250th anniversary (in 2011) of the incorporation ofArlington.  She had one copy for the Town and one for the Russell Collection/the Library.  She will give a copy to Bill Budde for the Library/Collection.

Medical Marijuana:  Ms. Browning reported that the State is proposing ‘medical marijuana dispensaries’ – also noting that individual towns can opt out of having their town be a site for this.  She stated that she voted against the State regulating an ‘illegal drug’.

Health Care 2012:  Ms. Browning noted that one possible effect of the ‘new’ health care on our 2012 budget might be the regulation of insurance company rates.

Shires of Vermont Byway:  Mr. Squires noted that the Board needs to endorse the designation ofVermont Route 7A throughArlington as part of the Shires of Vermont Byway.  Bill Budde will attend the next Board meeting to answer any questions or concerns.

 Mr. Mattison made a motion to adjourn the meeting.  Seconded by Mr. Harvey.  Motion carried.  The meeting was adjourned at8:45pm.

 Respectfully submitted,

Mary M. Henning, Recording Secretary

meeting video & audio taped

cc:  files, Town Clerk

 

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