Slectboard Minutes 6.4.12
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Norman Mattison, Reggie Jennings, Jr.
Also Present: Steven Schlussel-GNAT-TV
The meeting was called to order at 7:00pm by Chairman Keith Squires.
Minutes of Meeting of May 21, 2012 & Special Meeting of May 29, 2012: Mr. Harvey made a motion to approve the minutes of the meeting of May 21, and the Special Meeting of May 29, 2012 as submitted. Seconded by Mr. Jennings. Motion carried.
Highway Report: Mr. Squires reported that we did get a check from Better back Roads to help cover the cost of the Maple Hill Road Project. The sign project is about done on Maple Hill Road. Mr. Squires reported that we did get the grant for radios for the Highway equipment. This grant will pay for four (4) radios and installation of the radios. There is some paperwork that needs to be completed for this grant. Mr. Jennings made a motion to authorize Mr. Squires to complete the application for the radio grants with Homeland Security. Seconded by Mr. Harvey. Motion carried. Mr. Squires reported that the presidential change in FEMA funding (FEMA will now be covering 90% of funding instead of 75%) – means that the Town is only responsible for 5% of the monies, the State is responsible for 5%, and Federal covers 90%. Mr. Squires noted that River Road “mudded up” again and he and Mr. Harvey noted that they had received complaints about this.
Old Business: Finances: Board members reviewed copies of the latest figures supplied by the Treasurer. Cash on hand after tonight’s orders is approximately$75,961.31. Outstanding taxes are at $91,149.79. Fire Department-Update: Mr. Squires reported that the contract for the new fire truck – has been signed with KME. The downpayment of $161,608.50 is one of tonight’s warrant orders and will be picked up Wed. 6/5/12. Mary will check on the specifics of the ‘pick up’ with Jamie.
Church Street Sidewalk: Ms. Browning reported that she had talked to Bretton Gardner over the phone. Bretton informed her that both bids on the Church Street Sidewalk Project were “valid and eligible”. Bretton and Eric Sandblom will give the Town a recommendation on 6/5/12, and will send their recommendations and comments to John LaBarge – and then the Board will have to make a decision. Board members were in agreement that there might have to be a special meeting to vote on this – possibly prior to the public information meeting next Monday June 11th. Mr. Squires reported that the grinding on Church Street was to be done the middle of this week – but is weather dependent – so may not be done at this time. Residents on this street will need advance warning when this is to be done.
Yellow Barn Farm-Bid Opening: Three (3) bids were received for work on the yellow barn – to replace part of the foundation and install drainage. The bids were opened and are as follows:
- Michael Connors of East Dorset, VT = $19,000.00
- TNB Construction of Arlington, VT= $17, 344.44
& Glenn Sherman = $6,500.00 (working together) – both together = $23,844.44
- Jim Sheldon Excavating, Inc. of Pawlet, VT = $14,500.00
Ms. Browning stated that she will have to read over the bids and be sure everything is included. She stated that she needs to share the bids with the State agency and the consultant as the next
step. Mr. Squires stated that we should also try to handle this issue at the meeting next Monday June 11th.
New Business: Computer Appraisal Services Renewal (Listers): Mr. Harvey made a motion to authorize Mr. Squires to sign the ‘Letter of Agreement for Computer Appraisal Services’ to allow the Town to use the Marshall and Swift Cost Tables until June 30, 2013. Seconded by Mr. Jennings. In discussion, Mr. Squires noted that the payment of $231.85 for this renewal is on tonight’s general Warrant Order #10. Motion carried.
Appointment: Board members reviewed a letter of interest to serve on the Zoning Board of Adjustment – from Gary F. Harrington. Mr. Harvey made a motion to appoint Mr. Gary F. Harrington to serve on the Arlington Zoning Board of Adjustment – appointment to run until April 1, 2013. Seconded by Ms. Browning. Motion carried. Board members signed a ‘Certificate of Appointment’ that will be mailed to Mr. Harrington.
Flag Day: Board members reviewed a letter from the Elks in Bennington – inviting any interested member of the Board to attend the annual Flag Day Ceremony on Sunday June 10, 2012 at 1:00pm at the Bennington Elk’s Lodge on Washington Avenue. Mr. Jennings stated that he would attend for the Town.
Vendors Permits: Duck Derby: Mr. Harvey made a motion to authorize the vendor’s permit for the Duck Derby Fund Raiser for the Happy Days Playschool to be held at Fisher Elementary School on Sunday June 16, 2012 from 11am to 2pm. Seconded by Mr. Jennings. In discussion, Mary noted that proof of insurance was provided, the $7.00 fee was paid, and they have stated that traffic control will be provided. Motion carried.
Norman’s Attic: Mr. Harvey made a motion to authorize the vendor’s permit for the St. James Church to hold the 18th annual ‘Norman’s Attic’ on Saturday August 11, 2012, to allow the closing off of Church Street to vehicle traffic during the day, and to provide electricity for the cloggers in front of Town Hall (as last year). Seconded by Ms. Browning. In discussion Mary noted that the $7.00 vendor’s fee has been paid, proof of insurance was provided, and traffic control will be provided by the Sheriff’s Department. In discussion Board members voiced concerns about traffic on this day. Motion carried.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $400.00 to Keith Squires for duties as Interim Administrator for the period of May 20, 2012 through June 2, 2012 as noted on payroll Order #23B dated June 4, 2012. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Mattison and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
Capital Reserve: Mr. Harvey made a motion to authorize payment of $161,608.50 to KME Fire Apparatus as noted on Warrant Report 12-4C – from the Capital Reserve Fund – for the 50% downpayment on the new fire truck. Seconded by Mr. Jennings. Motion carried.
FEMA: Mr. Harvey made a motion to authorize payment of Warrant Report # F-7 to J&N Excavations for the amount of $1519.00, and $889.70 to Peckham/Dailey for a total amount of $2408.70 for FEMA work done at the Park & Rec area. Seconded by Mr. Jennings. Motion carried.
General Warrant: Mr. Harvey made a motion to authorize payment of General Warrant Order # 10 dated 6/5/12 for the total amount of $26,602.95. Seconded by Ms. Browning. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Squires, and Ms. Browning voting in favor of the motion. Mr. Mattison stated that he was signing the warrant “under protest because of the SLC invoice” on the warrant.
All Other Business: Stray Dog: A couple of Board members reported that they had seen the stray dog (referred to in the minutes of May 29th) on East Arlington Road again.
Tree Trimming around CVPS Wires: Mr. Squires reported that CVPS will be trimming trees around the lines through Town. They will be sending the Town a map and a letter outlining their plans.
Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Harvey. Motion carried. The meeting was adjourned at 8:10pm.
Mary M. Henning, Recording Secretary
meeting audio & video taped
cc: files, T. Clerk