Selectboard Minutes 6.18.12

Members Present:  Keith Squires, Cynthia Browning, Norman Mattison, Reggie Jennings, Jr.

Also Present:  Steven Schlussel-GNAT-TV, Keith Whitcomb-Bennington Banner, Rick Schultz

 The meeting was called to order at 7:00pm by Chairman Keith Squires.

 Minutes of Regular Meeting June 4, Special Meeting June 11, & Public Information Meeting of June 11, 2012Ms. Browning made a motion to approve the minutes of the regular meeting of June 4, 2012, the special meeting of June 11, and the Public Information Meeting of June 11, 2012 as presented.  Seconded by Mr. Mattison.  Motion carried.

 Highway Report:  Mr. Squires reported that the road crew has been finishing up grading and mowing and weed-eating at the intersections.  The date for the work on Church Street and Ice Pond Farm has been changed from Tuesday June 19th to Thursday June 21st.  All property owners and businesses have been notified of this change and this has been posted around Town as well.  Mr. Squires reported that there have been three contractors who have looked at the Black Hole Hollow culvert project and there is still interest from other parties in this project.  He noted that there are a couple of engineers coming to look at the East Arlington Wall area.

 Old Business:  Finances:  Mr. Squires stated that Treasurer Crosby did not have a chance to put figures together for tonight’s meeting – but after tonight’s (large) payroll and warrants – we will most likely be borrowing money at the next meeting.

Church Street Sidewalk Update:  Ms. Browning reported that the ‘Notice of Award’ has been sent to Brent Herrmann – but noted that we still have to receive an ‘acceptance’ from Mr. Herrmann.  At that point we will fill out the agreement and the ‘notice to proceed’.

Yellow Barn Update:  Ms. Browning reported that she will need to send a copy of the ‘Certificate of Insurance’ to the Consultant that she is working with.  Ms. Browning stated that we need to wait for the grant agreement before we send the notice of award of the bid. She noted that Mike Connors is anxious to get started on this project.  Mr. Squires reported that he spoke with CVPS about the anchors on the pole at the Yellow Barn Farm.  He noted that since we (the Town) are requesting this work that there will probably be a fee for this work (from CVPS and Fairpoint Communications).

Public Information Meeting – Water Company Study:  Mr. Squires reported that there were not a lot of people at the Informational Meeting on the Water Company Study, but there were several good ideas put forth.  Mr. Squires noted that we will set up another meeting toward the end of July for more ‘brainstorming’.  Mr. Squires also noted that planning grants will be available in the fall and we might be able to apply for a grant for more work on this issue.

Fire Department:  Mr. Squires reported that the fire house in East Arlington was hit by lightning on June 5th.  The lightning damaged the repeater and one antenna.  The Fire Department got an estimate of $3392.00 to repair these items.  The estimate was sent to the Vermont League of Cities & Towns (VLCT).  Mr. Squires spoke with a VLCT representative today who noted that this claim will most likely be completely covered – with the exception of our $500.00 deductible.

Sheriff’s Department:  Mr. Mattison stated that he would like an accounting of how the money is being collected by the Sheriff’s Department.  Mr. Squires will contact Chad Schmidt to come in to the next meeting.  Ms. Browning stated that she will also try to get information on this issue.

 New Business:  Townscape Meeting:  Mr. Squires announced that the annual Townscape meeting will be this Sunday June 24th at 2pm in Bailey Hall.  Mr. Squires will be accepting the Townscape Good Citizenship Award in behalf of all the emergency responders who helped during and after Hurricane Irene.

 Warrants & Orders:  Payroll:   Mr. Jennings made a motion to authorize payment of $290.00 to Keith Squires for duties as Interim Administrator for the period of June 3, 2012 through June 16, 2012 as noted on Payroll Order #25B dated June 18, 2012.  Seconded by Ms. Browning.  Motion carried with Ms. Browning, Mr. Mattison, and Mr. Jennings voting in favor of the motion.  Mr. Squires abstained from the vote.

FEMA:   Mr. Jennings made a motion to authorize payment of Warrant Report # F-8 for a total amount of $1105.80 with $800.00 being paid to J&N Excavations, and $305.80 being paid to Peckham/Dailey for FEMA work done at the Park & Rec area.  Seconded by Ms. Browning.  Motion carried.

General Warrant:  Mr. Jennings made a motion to authorize payment of General Warrant Order #11 dated 6/19/12 for the amount of $51,399.55.  Seconded by Ms. Browning.  In discussion, Mr. Jennings noted that the County Taxes were on this order as well as quarterly insurance premiums and health insurance premiums for July, and diesel fuel.  Motion carried.  Mr. Jennings made a motion to allow the overspending of the County Taxes line (line 11-7-70-490.00) by $277.32.  Seconded by Ms. Browning.  Motion carried. Ms. Browning stated that she is voting for this item under protest as she feels there was a change from the original figures the Town was provided.  Mr. Mattison stated that he was voting for this Warrant Order #11 under protest as SLC is on the Warrant and he does not think we should be purchasing material from them.

 Executive Session:  Mr. Mattison made a motion to enter into Executive Session for discussion of legal matters and to allow Mary Henning to remain in the room.  Seconded by Mr. Jennings.  Motion carried.  The Board entered into Executive session at 7:42pm.  The Board came out of Executive Session at 8:13pm.  No actions were taken in executive session.

 All Other Business:  Lions Club Pool:  Mr. Jennings asked if the Lions had tested the pool or the soil around the pool.  Mr. Squires reported that the Lions have stated that the water was tested last fall and it is fine.  Mr. Squires stated that as the ‘Board of Health’ the Selectboard can go in and test this area.  Mr. Jennings stated that he felt we should do this.  There was discussion on this issue.  Mr. Jennings made a motion to authorize the testing of both the water and the soil at the Lions Club pool.  Seconded by Ms. Browning.  Motion carried.  Mr. Squires will make a call to have this done.

 Mr. Mattison made a motion to adjourn the meeting.  Seconded by Mr. Jennings.  Motion carried.  The meeting was adjourned at 8:20pm.

 Respectfully submitted,

Mary M. Henning, Recording Secretary   meeting audio & video taped     cc:  files, T. Clerk

 

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