Members Present: Keith Squires, Cynthia Browning, Norman Mattison, Reggie Jennings, Jr., Daniel Harvey
Also Present: Hoss & Logan Wuerslin-GNAT-TV, Joel Tibbetts-Library Liaison, Keith Whitcomb-Bennington Banner
The meeting was called to order at 7:05pm by Chairman Keith Squires.
Minutes of Meeting of July 30, 2012: Mr. Jennings made a motion to approve the minutes of the meeting of July 30, 2012 as presented. Seconded by Mr. Mattison. Motion carried.
Highway Report: Mr. Squires reported that the road crew is taking vacations, grading and putting chloride down. They have been working on Bridge #13 in Black Hole Hollow – doing abutment repairs – we will receive some FEMA funds for this project. Mr. Squires reported that he will still keep trying to get prices for culvert replacement in that area – but it is so late now that we will have to consider this project for the spring. Mr. Mattison made a motion to table the box culvert issue for Black Hole Hollow but to allow Mr. Squires to continue to get prices on this. Seconded by Mr. Harvey. Motion carried.
Proposal to Clean/Paint Steel Bridge #4 East Arlington: Mr. Squires reported that the Town received two (2) proposals to clean and paint the steel on Bridge #4 on East Arlington Road as follows:
- Catamount Environmental, Wilmington VT = $16,940.00
- Vt. Protective Coatings, Brandon VT = $23,200.00.
Mr. Squires reported that our grant proposal in 2010 was for $11,150.00, the grant amount paid by the State will be $10,035.00. Mr. Squires noted that there are about three (3) different places it could come from: 1-use some of the FEMA funds; 2- pay it out of the bridge fund; 3-or pay it out of the rebuilding fund. Mr. Squires suggested that it be paid out of the rebuilding fund. Mr. Harvey made a motion to contract with Catamount Environmental, Inc. for the amount of $16,940.00 per their proposal dated July 19, 2012 to clean and paint the steel Bridge #4 on East Arlington Road. Seconded by Mr. Jennings. Motion carried. Mr. Harvey made a motion to pay the Town’s share above and beyond the grant monies – the amount of $6905.00 from the ‘rebuilding line’ of the general budget. Seconded by Mr. Jennings. Motion carried.
Proposals for Sealing Roads: Mr. Squires reported that the Town had received two (2) proposals for crack-sealing/filling during the 2012 season as follows:
- NICOM Coating Corporation, Barre Vermont = $4,000.00
- Copeland Coating Company, Inc., Nassau, N.Y. = $5200.00
Mr. Squires noted that we have $8000.00 budgeted for cracksealing.
Mr. Harvey made a motion to contract with NICOM to do the cracksealing/filling during the 2012 season for the amount of $4,000.00. Seconded by Ms. Browning. Motion carried.
Old Business: Finances: Board members reviewed copies of the Treasurer’s report. Cash on hand after tonight’s orders are deducted will be $37,300.00. Outstanding delinquent taxes are at $29,331.72. The FEMA balance is currently $85,095.80. The property tax bills have gone out.
Computers-Update: Mr. Squires brought members up to date on what is going on with the Town Hall computers. As part of tonight’s order – we are paying off the balance due for replacement of the server. Board members reviewed a quote from E-Enable to replace two (2) computers. There was discussion on replacing two in the Lister’s office – cleaning Earl’s machine out and giving his machine to Land Use Administrator Al Godreau. The quote for the two new computers is $1240.00 – plus labor, etc. There was discussion on this issue. Board members were in favor of getting at least one more proposal on this issue, and making a decision at the next Board meeting.
Church Street Sidewalk-Update: Board members reviewed copies of the proposal from Herrmann Construction for ‘payment #1’ for the amount of $29,448.10 for the Church Street Sidewalk Project. Ms. Browning made a motion to approve payment of $29,448.10 to Herrmann Construction Company for Payment # 1 to be processed and sent to the State for partial payment. Seconded by Mr. Harvey. Motion carried. Ms. Browning stated that she was not happy with the state of the sidewalk as a ‘safe’ condition’ for Norman’s Attic this past weekend. Mr. Squires stated that he made the ‘judgment call’ on this and he spoke with Judie Brower – who was running the Norman’s Attic and she was okay with the conditions.
Yellow Barn Farm-Update: Ms. Browning reported that work has started on the Yellow Barn. The first layer of cement has been poured. Ms. Browning encouraged Board members to take a look at the project. There is a deadline of September 31, 2012 for paperwork to be completed. Ms. Browning suggested the Board authorize payment to Mr. Connors at the Board meeting of August 27th – so that the paperwork can be completed on time.
Park-Update: Mr. Squires reported that there is still some work to be done on the fields. There has not been a lot done recently – some minor work on the trails,etc. Freddie Hoyt has asked for us to give him the bills for the softball field lighting.
New Business: Library: Library Liaison Joel Tibbetts was present to update the Board on Library issues. He reported that there have been extensive renovations of the main floor, and the new ‘youth’ room, as well as the office area – noting everything is more user friendly. He noted one of the major improvements is that the library is now air conditioned. This was all paid for by grants and very generous donations. Joel reported that he had attended a ‘focus group’ at the Library that looked at how to improve use of the Library, possible programs, etc. He gave members copies of upcoming programs at the Library – noting that there will be a reception for Selectboards on Wednesday September 5th from 5 – 6:30pm. He stated that the Board will be getting an invitation to this and encouraged all Town Hall staff to attend as well.
Board of Health –Copy of letter: Board members reviewed copies of letters between a landlord, tenants, and Health Officer Al Godreau regarding property at 142 Munn Terrace. Mr. Squires noted that Al Godreau is handling this issue.
Warrants & Orders: Payroll: Mr. Jennings made a motion to authorize payment of $950.00 to Keith Squires for duties as Interim Administrator for the period of July 29, 2012 through August11, 2012 as noted on Payroll Order # 33B dated August 13, 2012. Seconded by Ms. Browning. Motion carried with Mr. Mattison, Mr. Jennings, Mr. Harvey, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
Capital Reserve Fund: Mr. Jennings made a motion to authorize payment Order # 12-6C of $1524.65 from the Capital Reserve Fund to E-Enable Seconded by Mr. Harvey. Motion carried.
FEMA: Mr. Jennings made a motion to authorize payment of Warrant Report F-12 for a total amount of $1985.11 with $38.60 going to Miles lumber for work on the West Mt. Bridge, $604.42 going to Peckham, $500.00 going to J&N Excavation, and $564.45 going to Ferguson Waterworks for work on the Rec Park trail that was damaged in the flood last year, and $277.64 going to Shelburne Limestone Corp. for rip rap used to make repairs in areas damaged by the flood of 2011 in Black Hole Hollow. Seconded by Ms. Browning. Motion carried with Mr. Jennings, Mr. Squires, Mr. Harvey, and Ms. Browning voting in favor of the motion. Mr. Mattison voted against the motion –stating that he would not sign it because of the Shelburne Limestone Corporation materials on this order.
General Warrant: Mr. Jennings made a motion to authorize payment of Warrant Order #15 dated 08/14/12 for the amount of $16,554.77. Seconded by Ms. Browning. Motion carried.
All Other Business: Mitigation Projects: Mr. Squires reported that he asked about the possibility of the town having to reimburse mitigation funds. He found that as long as the project is completed as the PW describes it – the town would get the monies.
ICS Training: Mr. Squires reminded that there will be an ICS training session on Wednesday August 15th at 6pm here in Town Hall.
Town Health Officer Meeting: Mary reported that there is a Town Health Officers Workshop at the Holiday Inn in Rutland on September 20, 2012. This is an all-day workshop. Mr. Squires will see if Health Officer Al Godreau will attend.
Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 8:33pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk