Selectboard Minutes 8.27.12
Members Present: Keith Squires, Norman Mattison, Daniel Harvey, Reggie Jennings Jr., Cynthia Browning
Also Present: Hoss & Logan Wuerslin-GNAT-TV, Joe O’Dea-Town Attorney, Rick Schultz, Keith Whitcomb-Bennington Banner
The meeting was called to order at 6:00pm by Chairman Keith Squires.
Executive Session: Mr. Mattison made a motion to enter into Executive Session to discuss legal matters pertaining to the Arlington Park & Rec. Inc., and to include Town Attorney Joe O’Dea at the session. Seconded by Ms.Browning. Motion carried. The Board entered Executive Session at 6:04pm. The Board came out of Executive Session at 7:00pm.
The open session of the Selectboard came to order at 7:04pm. There were no actions taken during Executive Session.
Minutes of Meeting of August 13, 2012: Mr. Harvey made a motion to approve the minutes of the meeting of August 13, 2012 as presented. Seconded by Mr. Jennings. Motion carried. Mr. Squires noted that at the last meeting the Board voted to contract with Catamount Environmental to clean/paint steel Bridge #4. He noted that we may be able to get extra monies to cover the cost of this.
Highway Report: Mr. Squires reported that the crew has finished working on Bridge #13 in Black Hole Hollow. They have been working at Bridge #23 (Hawley Bridge) putting the riprap back in that area. This was FEMA work. Mr. Squires reported that we had received an audit form from the State of Vermont that requires the Town to sign for receipt of the $4354.03 funds for the parking lot and riprap on Old Mill Road. Ms. Browning made a motion to approve the signing of the audit form certifying that the Town of Arlington did receive the $4354.03 Federal money. Seconded by Mr. Jennings. Motion carried.
Old Business: Finances: There were no figures for the Board to review tonight as the Treasurer was on vacation for a few days. Mr. Squires reported that 2012 tax monies are still coming in fairly well so the Treasurer has not yet had to borrow any money.
Computers: Mr. Squires reported that no one had obtained any more quotes on the purchase of a new machine for the Lister’s office. Mr. Harvey will try to get at least one more quote.
Church Street Sidewalk: Mr. Squires reported that Herrmann is back to work on the sidewalk after a two week hiatus. They have moved the work area further to the south as the church is having work done on the steeple. Mr. Squires reported that Herrmann’s first invoice has been submitted to the State (John LaBarge) for the federal 80% payment. Mr. Squires stated that he had heard from John LaBarge that this is ‘in the works’ to be paid. Mr. Squires reported that we had received an invoice from Beck’s Engineering -for testing of materials – noting that this had already been went up to the State to expedite payment. Mr. Harvey made a motion to approve that submission of the Beck’s Invoice to the State. Seconded by Mr. Jennings. Motion carried. Mr. Squires noted that Herrmann’s has also submitted an invoice for payment for ‘material on site’. Mr. Harvey made a motion to approve the submission to the State – of invoice #1461for the amount of $25,200.00 for stockpiled material on Church Street (the marble). Seconded by Ms. Browning. Motion carried. The Town has also received ‘Invoice #3’ – the final invoice from BCRC for municipal financial management services in connection with the Arlington Village Sidewalk Project (Church Street Sidewalk) for the period July 2011 through June 2012. The invoice is for $281.21. Mr. Harvey made a motion to authorize Keith Squires to sign the paperwork andsend it to John LaBarge for processing the 80% federal funds ($224.97) of the total invoice. Seconded by Ms. Browning. Motion carried.
Yellow Barn: Ms. Browning reported that the timing of the payment to Michael Connors is of prime importance as all paperwork has to be completed by September 30, 2012. There was discussion on this issue. Ms. Browning stated that work is to be completed by August 31st. The Board was in agreement to hold a special meeting if necessary to get the paperwork signed/completed and a check sent out as this is a ‘reimbursement grant’ (we pay the vendor and then submit to the State for reimbursement).
New Business: Listers-Errors & Omissions: Board members reviewed copies of the Listers’ latest statement of ‘Error & Omission’. Parcel # 01-1-21.1’s assessed value changed from $87,000.00 to $84,100.00 – a net reduction of $2,900.00. This change was due to a change in the true acreage of the property. Mr. Harvey made a motion to acknowledge receipt of the ‘Errors & Omissions’ letter from the Listers. Seconded by Mr. Jennings. Motion carried.
Special Olympics Request: Mr. Squires reported that local Special Olympic representatives have requested to hold a golf tournament on September 30, 2012 at the golf course in the Park & Rec. Mr. Squires suggested the Town waive the fee for this event. Mr. Mattison made a motion to waive the fee for the Special Olympics golf tournament to be held on September 30, 2012 at the Park. Seconded by Ms. Browning. Motion carried. Mr. Squires stated that there will be approximately 40 – 50 participants in this event.
Warrants & Orders: Overexpenditure of Line 15-7-41-411.00: Mr. Squires noted that when we budgeted for the golf course water line– we used three years of ‘history’ – noting we had budgeted $400.00. We did a lot of work and watering this year and the bill for the second quarter 2012 was $615.03. Mr. Harvey made a motion to approve overexpenditure of Park & Rec line #15-7-41-411.00. Seconded by Ms. Browning. Motion carried.
Payroll: Mr. Harvey made a motion to authorize payment of $320.00 to Keith Squires for duties as Interim Administrator for the period of August 12, 2012 through August 25, 2012 as noted on Payroll Order # 35B dated August 27, 2012. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Mattison, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
FEMA: Mr. Harvey made a motion to authorize payment of Warrant Report # F-13 for a total amount of $3,038.81 with $580.00 going to Peckham for materials used in Black Hole Hollow, $218.81 going to Shelburne Limestone Corp (SLC) for Black Hole Hollow material, and $2240.00 going to J&N Excavations for FEMA work in the Park. Seconded by Mr. Jennings Motion carried with Mr. Squires, Mr. Harvey, Ms. Browning, and Mr. Jennings voting in favor of the motion. Mr. Mattison voted against the motion due to the SLC materials.
General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order # 16 dated 08/28/12 for the amount of $17404.03. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Squires, and Ms. Browning voting in favor of the motion. Mr. Mattison voted against the motion due to the SLC materials on the warrant.
All Other Business: Tour of the Dragons: Board members reviewed a letter from race director Jim Marshall regarding this year’s ‘Tour of the Dragons’. The letter noted the large success of this event and the plans to repeat it again next year.
Household Hazardous Waste Day (HHWD): Board members reviewed copies of the results of the HHWD held in May this year. The invoice for the Town’s portion of this event is on tonight’s Warrant Order.
Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 8:00pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk