SEPTEMBER 10, 2012
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Norman Mattison, Reggie Jennings, Jr.
Also Present: Hoss & Logan Wuerslin-GNAT-TV, Gary Weller-Highway Department, Mary Kerner, Rick Schultz
The meeting was called to order at 7:04 by Chairman Keith Squires.
Minutes of Meeting of August 27, 2012: Ms.Browning made a motion to approve the minutes of the meeting of August 27, 2012 as submitted. Seconded by Mr. Harvey. Motion carried.
Highway Report: Gary Weller reported that they have started to do grading, put gravel down on Wilcox Road and Blair Court, and get ready for the fall-winter season. He reported that Nicom was here today and did the crack sealing. Kevin Murphy is on vacation. Winter Sand: The Town received two (2) bids for winter sand as follows:
- Pike Industries, Inc., Wallingford = $ 7.50/ton dry screened sand FOB
(based on 3000 tons) $14.10/ton dry screened sand delivered
- Peckham/Dailey, Shaftsbury = $10.75/ton delivered
Mr. Harvey made a motion to contract with Peckham/Dailey for winter sand for the 2012 – 2013 season at a price of $10.75/ton delivered. Seconded by Mr. Jennings. Motion carried.
Winter Salt: The Town has received one (1) bid on winter salt as follows:
- Cargill, Ohio = $62.89/ton delivered – estimated 191 tons
Mr. Squires reported that we have not yet heard from American Rock Salt – noting they did get the State contract. He also noted that we have contracted with both companies in the past in case one of the companies runs out of salt. He noted that we will probably have a figure from American Rock Salt to vote on at the next meeting. Mr. Harvey made a motion to contract with Cargill for winter salt for the 2012 – 2013 season at a price of $62.89/ton delivered. Seconded by Ms. Browning. Motion carried. Bridge #4: Mr. Squires reported that the Town did receive an increase in monies from the State to clean and paint the beams on Bridge #4. He noted that this work will start tomorrow (9/11/12). Town Hall Entrance Area: The Board was in favor of Mr. Squires pursuing a possible grant (from historic preservation) to see if we can get funding to do some work on the entrance area in front of Town Hall.
Covered Bridge: Mr. Squires reported that he is in the process of putting the final paperwork together on the Covered Bridge (FEMA PW 2200). Saturday’s Storm: Mr. Squires reported that there were a few trees down from Saturday’s storm but nothing major.
Old Business: Finances: The Treasurer did not have a chance to put a report together for tonight’s meeting, but Mr. Squires did note that taxes are coming in and so far there has been no need to borrow money.
Computers: Mr. Harvey reported that he had obtained two (2) quotes for new computers:
- E-Enable, Bennington = $1880.00
- Dell = $519.00 per computer plus $119.00 shipping per unit.
Mr. Harvey noted that there is a shipping/delivery charge for Dell that makes it less cost effective, also noting that E-Enable would be the company to set the system up. Mr. Harvey made a motion to accept the E-Enable Proposal for two new computers, installation of them, and re-programming Earl’s computer (to give to Al Godreau) for $1880.00 per estimate #3133 dated 08/7/12. Seconded by Ms. Browning. Motion carried.
Church Street Sidewalk: Mr. Squires reported that the concrete has been poured and the marble is down in front of the church – that area is now complete. Mr. Squires noted that before winter we will need to seal the area. The drainage work on the south end of Church Street is ongoing. Mr. Squires reported that we are paying Herrmann Construction, Inc’s Invoice #1 tonight – with part coming out of the Capital Reserve Fund and part coming out of the General Warrant Order. Mr. Harvey made a motion to approve authorization of payment of Warrant Report # 12-8C from the Capital Reserve Fund for the amount of $5889.62 payable to Herrmann Construction Inc. Seconded by Ms. Browning. In discussion, Mr. Squires noted that this amount is the Town’s share (20%) of the total for Hermann Construction Invoice #1 – the total amount being $29,448.10 – with $23,558.48 being paid from the General Fund ‘Enhancement Grant’ line. Seconded by Ms. Browning. Motion carried.
Church Street Invoices: Mr. Squires reported that the Town had received Invoice #2 for Herrmann Construction work for the total amount of $60,516.72. This work has beem completed and the materials are in the ground. Mr. Harvey made a motion that the Town complete the necessary paperwork and submit Herrmann Invoice #2 for the amount or $60,516.72 to the State. Seconded by Ms. Browning. Motion carried. Mr. Squires reported that the Town had received an invoice from ESPC for engineering work done during the bidding process for the period covering 4/11/12 through 7/25/12 in the amount of $3371.92. Mr. Harvey made a motion to approve completing the necessary paperwork and submitting ESPC Invoice # 20091203-12 to the State. Seconded by Ms. Browning. Motion carried.
Yellow Barn Farm: Ms. Browning reported that the work on Yellow Barn Farm has been completed and a good job was done. Mr. Harvey made a motion to authorize payment of Warrant Report # 12-7C from the Capital Reserve Fund for the amount of $19,000.00 payable to Michael Connors for work on the Yellow Barn Foundation. Seconded by Mr. Jennings. Motion carried.
Grant for Garden Area (Yellow Barn Farm): The Board was in favor of Ms.Browning purchasing hoses, soil, and fencing for the garden area at the Yellow Barn Farm – with the funds from the $400.00 grant monies received for this purpose.
New Business: Vendor’s Permit: Mr. Harvey made a motion to approve the Vendor’s Permit for the St. James Annual Fall Fair to be held Saturday October 6, 2012 from 10am to 4pm with approximately 20 – 25 craft/artist vendors on the St. James grounds and on the green and to close of Church Street –with the added condition and that they provide a Sheriff for traffic control. Seconded by Ms. Browning. In discussion, Mary reported that the vendor’s fee ($7.00) had been paid and the Town has received a copy of proof of insurance. Motion carried.
Appeal to Division of Property Valuation & Review: Board members reviewed copies of a letter to the Town Clerk noting that Ryan and Kimberly Prins of 525 Sunrise Lane are appealing the decision of the Board of Civil Authority regarding their property.
Sovernet Permit: Mr. Harvey made a motion to approve the permit to allow Sovernet Fiber Corporation to install and maintain underground conduits as shown on their reviewed plan for ‘Job No. Zone 6 Old West Road UG’. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Squires, and Mr. Mattison voting in favor of the motion. Ms. Browning abstained from the vote as she stated she did not have enough information on this issue. The permit was signed by Selectboard members who voted in favor of the motion and will be recorded in the Town Clerk’s office.
Water Company: Mr. Squires reported that there had been several issues that needed to be completed by the Water Company according to the State to get it “up to code”. One of the issues was getting Red Mountain Spring back on line. Mr. Squires reported that Bur Snow is in the process of having work done on this area. Another issue is the hydrants on 313. Bur has been trying to get the Fire Department and the Water Company together to test these Rte 313 West lines as far as ‘negative pressure’ etc is concerned but has not been successful. Mr. Squires stated that Bur has asked that the Town get involved to schedule this process. The Board was in favor of Mr. Squires arranging a meeting with the Fire Department and the Water Company to proceed with these tests on the 313 hydrants. Ms. Browning noted that homeowners on 313 West should be notified of when this will take place.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $540.00 to Keith Squires for duties as Interim Administrator for the period of August 26, 2012 through September 8, 2012 as noted on Payroll Order #37B dated September 10, 2012. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Mattison, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
FEMA: Mr. Harvey made a motion to authorize payment of Warrant Report #F-14, dated 09/10/12 for a total amount of $2317.33 with $1424.45 going to Peckham for materials used at the Black Hole Hollow Project, $45.00 to Brown Enterprises for machine rental use at Black Hole Hollow, $500.00 to J&N Excavation for FEMA work in the Park, and $347.88 to Miles Lumber for materials used in black Hole Hollow. Seconded by Mr. Jennings. Motion carried.
General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #17 dated 09/11/12 for the amount of $41,541.32. Seconded by Mr. Jennings. In discussion, Mr. Squires noted that there is a payment of $23,558.48 on for Herrmann Construction Inc for their ‘Invoice #1’ for the Church Street sidewalk project. This amount is the Federal share. The Town’s 20% is on the Capital Reserve Warrant order (as voted on earlier in the meeting). Motion carried with Mr. Harvey, Mr. Jennings, Mr. Squires, and Ms. Browning voting in favor of the motion. Mr. Mattison voted against the motion due to the SLC materials on the warrant.
Executive Session: Mr. Harvey made a motion to enter into Executive Session to discuss the proposed legal issues regarding the Park, and to allow Mary Henning to remain in the room. Seconded by Mr. Jennings. Motion carried. The Board entered into Executive Session at 8:18pm. The Board came out of Executive Session at 8:35pm. No actions or decisions were made in Executive Session.
Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Harvey. Motion carried. The meeting was adjourned at 8:38pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk