Seectboard Minutes 9.24.12
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings, Jr.
Absent: Norman Mattison
Also Present: Logan Wuerslin-GNAT-TV,
The meeting was called to order at 7:07pm by chairman Keith Squires.
Minutes of Meeting of September 10, 2012: Ms. Browning made a motion to approve the minutes of the meeting of September 10, 2012 as presented. Seconded by Mr. Jennings. Motion carried.
Highway Report: Mr. Squires reported that the road crew has been grading, putting chloride down, and hauling some gravel. Mr. Squires reported that Ray Bates has done the winter maintenance in South Arlington for many years – the Town received notice that Ray will no longer be doing this – but his brother is interested. Mr. Squires spoke with Ray’s brother – Joe – who will be sending a proposal to the Town. The Board was in favor of putting this out to bid as well – to see if there are any other interested parties.
Old Business: Finances: The Treasurer did not have a chance to get a report put together for tonight’s meeting. Mr. Squires noted that tax money is coming in and we are in good shape – not needing to borrow money at this point.
Computers: Mr. Squires reported that the two (2) new computers have been installed in the Listers’ Office. Earl’s old computer was wiped clean and reprogrammed and put into Al Godreau’s office. There was more time involved than originally quoted in the estimate – but this was all approved/necessary work. The invoice for the computers and installation is on one of tonight’s warrants.
Church Street Sidewalk: Mr. Squires reported that the Project is moving along fairly well. Everything is pretty much finished down to Welther’s driveway. Mr. Squires stated that the goal is to get curbing done around Welther’s area so that the paving can be done. He noted that he is still waiting on one paving bid. He stated that it will be paved this year. Mr. Squires reported that the Town had received Invoice #3 for the period up to September 21, 2012 from Herrmann Construction, Inc. for the amount of $27,009.80. The Federal 80% will be $21,607.84, and the Town’s 20% will be $5,401.96. Ms. Browning made a motion to authorize Mr. Squires to sign the necessary paperwork and submit Herrmann’s Invoice #3 for $27,009.80 to the State for payment. Seconded by Mr. Harvey. Motion carried.
Yellow Barn Farm: Ms. Browning reported that she had completed the application to the State for funding and this has been submitted. She stated that she is trying to qualify for some kind of barn grant to get work done on the beams in the Yellow Barn. She noted that she would like to get work started on the trails and the parking lot. She reported that the former Falk property has been purchased by someone who might be doing some organic gardening, and she has initiated contact with the owner to see if he might be of help or interested in using some of the Yellow Barn fields/area.
Outside Audit: The Board was in favor of sending RFP’s out to firms for an outside audit for the years 2012, 2011, and 2012. Mr. Squires stated that he hopes we can get some numbers in before budget meetings. The audit would be done in 2013.
Tax Mapping: The Board was in favor of sending RFP’s out to get our tax mapping updated. Mr. Squires noted that he has a list of vendors that he can contact.
Fuel Oil for 2012-2013 Season: Mr. Squires reported that he had talked to David at Miles. Miles will continue to give the Town the $.30 per gallon above their cost for a price for this 2012-13 winter heating season. The Board was in favor of going out to bid to see if there were any other vendors interested in providing fuel oil for the Town for the winter season for comparison rates.
Tax Sales: There are four (4) properties up for tax sale at this time. Ms Browning made a motion to authorize Mr. Squires to represent the Town at the Tax Sale which will be held on Monday October 8, 2012 and to authorize him to bid on any properties that are not otherwise bid on – with no exclusions. Seconded by Mr. Harvey. Motion carried.
RFP’s: Board members were in agreement that perhaps the RFP’s could be incorporated into one legal ad/notice. These RFP’s will go out in the next two weeks.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $620.00 to Keith Squires for duties as Interim Administrator for the period of September 9, 2012 through September 22, 2012 as noted on Payroll Order #39B dated September 24, 2012. Seconded by Ms. Browning. Motion carried with Mr. Harvey, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
FEMA: Mr. Harvey made a motion to authorize payment of Warrant Report #F-15 dated 09/24/12 for a total amount of $3,218.44 with $1728.44 paid to Shelburne Limestone Corp (SLC) for materials used at the Hawley Bridge Area on River Road to repair flood damaged areas, $1190.00 paid to J&N Excavation for FEMA work in the Park area, and $300.00 to Woodard Construction, Inc. for work in the Park. Seconded by Mr. Jennings. Motion carried with Mr. Squires, Mr. Jennings, Mr. Harvey, and Ms. Browning voting in favor of the motion.
Capital Reserve Fund: Mr. Harvey made a motion to authorize payment of $19,565.78 from theCapital Reserve Fund, report # 12-9C, with $171.30 to Beck Engineering for the Town’s 20% share of the Church Street Sidewalk Project on invoice from Becks, $16940.00 to Catamount Environmental, Inc. for cleaning & greasing steel on Bridge #4, and $2454.00 to E-Enable for two (2) new computers, & the wiping & re-furbishing of one of the old ones. Seconded by Mr. Jennings. Motion carried unanimously,
General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #18 dated 09/25/12 for the amount of $35,431.08. Seconded by Ms. Browning. In discussion, Mr. Harvey noted that there were several large invoices on this warrant – including the quarterly property & casualty insurance, health insurance and HSA’s, etc. Motion carried with Mr. Squires, Mr. Jennings, Mr. Harvey, and Ms. Browning voting in favor of the motion.
All Other Business: Emergency Shelters: Mr. Squires reported that the Red Cross is proposing a ‘local disaster initiative’ – and noted that if we sign on with this program – training, equipment, etc. would be provided. Mr. Squires noted that we would have to provide a shelter (which we already have) and we would have to have 20 people trained to operate/provide aid in case of disaster. He noted that one problem would be storage space for the cots and other equipment. The Board was in favor of authorizing Mr. Squires to go ahead with this project.
Emergency Management: Mr. Squires reported that since the storm (Irene) – Emergency Management is now at the forefront of discussions. There are planning, development, and preparedness meetings taking place, and all of this will serve to make people more aware of conditions, and solutions.
Representatives: Ms. Browning reported that she intends to invite Jeff Wilson of Manchester to a Selectboard meeting to introduce himself as she and Jeff are the only two running for the two positions of local representatives.
Mr. Harvey made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 8:20pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town clerk