Selectboard Minutes 10.8.12
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Reggie Jennings, Jr., Norman Mattison
Also Present: Ann Hannerle-GNAT-TV, Legislative Representative-Jeff Wilson, Keith Whitcomb-Bennington Banner
The meeting was called to order at 7:02pm by Chairman Keith Squires.
Minutes of Meeting of September 24, 2012, & Special Meeting of October 1, 2012: Mr. Harvey made a motion to approve the minutes of the meeting of September 24, 2012, and the special meeting of October 1, 2012 as presented. Seconded by Mr. Jennings. Motion carried.
Highway Report: Mr. Squires reported that the highway crew has been doing shop work – and getting equipment ready for the winter. With the weather this week – they should be able to finish the grading. Winter sand is due in the week of October 15th.
Paving: Mr. Squires reported that the Town had received three (3) proposals for paving several areas in the Town as follows:
Peckham: Church St. = $22,686.90; River Rd. = $21,103.30; Pleasant St. = $7,422.00
Pike: Church St. = $22,752.76; River Rd. = $17,257.39; Pleasant St. = $3,856.40
Beaudoin: Church St. = $21,300.00; River Rd. = $17, 635.00;Pleasant St. = $5,100.00
Mr. Squires noted that Peckham had added a ‘mobilization’ charge.
Totals for each company: Peckham = $53,212.20 (with the mobilization charge)
Pike = $43,866.66
There was discussion on this issue with Mr. Squires noting that Peckham had submitted a proposal to pave a couple of smaller areas – the parking area by Reggie Jenning’s residence and Carbonti Circle – Peckham’s proposal (for the parking area & Carbonti Circle) was $2,433.00. Mr. Squires recommended that the Town contract with Beaudoin as they have done work for us before and do a good job. He stated that Beaudoin would provide us with a proposal for the parking area and the Carbonti Circle. Mr. Harvey made a motion to contract with Beaudoin for the paving of at a total cost of $44,035.00 with a not to exceed price of $6,000.00 for the parking lot and the Carbonti Circle. Seconded by Ms. Browning. Motion carried.
Winter Salt: Mr. Squires reported that the Town had voted to contract with Cargill for $62.89 for winter salt a few weeks ago and the Town was waiting for a figure from American Rock Salt. Mr. Squires reported that we now have that information. He reported that American Rock Salt had been awarded the State contract at $59.59/ton. He noted that Arlington is ‘automatically’ on the State’s list but a motion should be made regarding this issue. Mr. Harvey made a motion to contract with American Rock Salt for winter salt. Seconded by Ms. Browning. Mr. Squires noted that we have contracted with both vendors – in case there is a shortage with one of the vendors as has happened in the past. Mr. Harvey made a motion to contract with American Rock Salt for salt for the winter season 2012-2013. Seconded by Ms. Browning. Motion carried.
Legislative Update: Legislative Representative Jeff Wilson of Manchester was present to introduce himself to the Board and answer any questions the Board might have in advance of the November Elections. Jeff went over the upcoming changes in the legislative district. He noted that he and Cynthia Browning are the only two running to fill two seats. Jeff stated that he is looking forward to serving with Cynthia. He has been in the House since 2008, he is in the
House Ways & Means Committee, and he has a good relationship with Vermont League of Cities & Towns. He stated that every year is a challenge – this coming year will be no different – with some budget challenges. He answered some questions from the Board and left contact information should anyone have further questions of comments.
Old Business: Finances: The Treasurer did not prepare a report for tonight’s meeting (a Holiday and Town offices were closed). Mr. Squires noted that taxes are continuing to come in as the deadline for paying gets closer.
Church Street Sidewalk: Mr. Squires reported that there is not much going on at the moment. He noted that we are waiting on moving the trees – having to wait for a couple of hard frosts before this can take place. He stated that there will be a question as to whether the concrete can then be finished due to the cold weather. The paving will be done in a couple of weeks.
Town Hall-Repairs/Services-Windows: Mr. Harvey reported that he left the quotes (from r.k. Miles to replace windows) at home. He stated that he would have them for the next meeting and would also contact Clyde Baker and a couple of other contractors to do the replacement work. Board members were in agreement that the windows in the Town Clerk’s office were a priority – in case there was not enough in the budget to cover the Clerk’s three windows and the two upstairs that need replacement.
Park & Rec: Mr. Squires reported that the ‘Park Committee’ had been at the Park on Sunday morning to do an inventory. Mr. Squires anticipates the Town will be getting a letter regarding this issue.
Red Cross Shelter: Mr. Squires reported that the school had informed him that they will find a place to store the equipment for a ‘shelter’. He noted that he had been in contact with Larry Kupperman who will work to set up the training for volunteers. He stated that one of the janitors at school is going to take part in the training. Letters had been sent to a few of the local citizens who have expressed interest in this issue in the past. A training date will be confirmed and those volunteers will be notified.
New Business: Tax Sale: Mr. Squires reported that two (2) properties were up for tax sale this morning – Dietrich’s (Trailer Park property), and Barbara Stanlick’s property at 6156 Vt. Rte 7A North. The Floyd Woodard property at 4320 Vt. Rte 7A North had been redeemed but he had not paid the ‘publication costs’ of $172.50. The Stanlick property was picked up by TNM Corpiration of Rutland for $10,000.00 . The Town ‘covered’/bid on the Dietrich property for $4,260.13, and ‘covered’/bid on the Woodard’s $172.30 fee. There is a check made out to Attorney Kevin O’Toole on tonight’s warrant with the Town’s costs reflected on the warrant.
Library Update: Board members were given copies of the Martha Canfield Memorial Free Library ‘Strategic Plan Mission Statement’. Copies were left by the library liaison – Joel Tibbetts – who informed Mary that this was just a ‘pending’ statement and he would try to get further information to present at the October 22nd Selectbaord meeting.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $360.00 to Keith Squires for duties as Interim Administrator for the period of September 23, 2012 through October 6, 2012 as noted on Payroll Order # 41B dated October 8, 2012. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Mattison, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote.
General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #20 dated 10/9/12 for the amount of $21,612.78. Seconded by Mr. Jennings. Motion carried with Mr. Squires, Mr. Jennings, Mr. Harvey, and Ms. Browning voting in favor of the motion. Mr. Mattison voted against the motion because of the SLC material on the warrant.
All Other Business: Bob Mattison Property-Fencing: Selectman Norman Mattison reported that Bobbie Mattison had approached him to ask if the Town could do anything to help getting his fence (that abuts the post office property) repaired. Mr. Squires stated that Bobbie had come to the Town in the past and the Town had passed this information on to Pete Keelan. Pete Keelan sent a letter to Bobbie stating that if he stopped parking in the Post Office parking lot – then the Keelans would repair the fence. To date nothing has been done. The Board was in agreement that it is very unsightly and reflects on both parties involved. Mr. Squires stated that there was nothing in the permits that addressed this situation. There was discussion on this issue with Board members in agreement that perhaps the new postmaster – when appointed – could address this situation.
Water Company Study: Ms. Browning asked if there was to be another public meeting regarding the possible purchase of the Water Company. Mr. Squires stated that we do have the final report and the next step would be to have the committee involved with the water study go over this report and then have a public meeting. Mr. Squires informed Banner reporter Keith Whitcomb that he would notify him when this was to happen.
Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Harvey. Motion carried. The meeting was adjourned at 8:00pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk