10.31.11 Selectboard Minutes
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Norman Mattison, Reggie Jennings, Jr. Also Present: Steven-GNAT-TV
The meeting was called to order at 7:03pm by Chairman Keith Squires.
Minutes of Meeting of October 17, 2011: Mr. Jennings made a motion to approve the minutes of the meeting of October 17, 2011 as presented. Seconded by Ms. Browning. Motion carried.
Highway Report: Mr. Squires reported that there were no big issues as far as the snowstorm – the road crew did some plowing and sanding. Mr. Squires reported that we do have the new cab on the little tractor – we got the bill today – for $4016.32 as Martinka had to add a couple of pieces that were not in the original quote of $3800.00.
FEMA: Mr. Squires reported that Park & Rec will be getting some reimbursement for repairs, etc related to the August 28th flooding. Mr. Squires reported that he met with Bret Wright last week and they still do not have the materials for the Benedict Crossing Bridge – as soon as these come in work will start on that bridge. This coming Thursday the road crew and a representative from Bret Wright’s will work on the Covered Bridge to get the floor raised up and the wall taken care of so that the Bridge can be opened to foot travel. Mr. Squires noted that the Town had received a letter from VLCT that they would cover the $46,269.00 for cost of repairs on the Covered Bridge. This was the original proposal. Mr. Squires stated that Bret Wright will get a revised proposal (as approved at the Selectboard meeting of 10/17/2011) down to us and we will submit the revision to VLCT . FEMA will pay the deductible on the bridge(s). Mr. Squires stated that we had paperwork ( subgrant application paperwork) that had to be signed and submitted to the State in order to receive reimbursement by FEMA. Ms. Browning made a motion to authorize Keith Squires to sign the agreement with the State in order to qualify for FEMA reimbursement. Seconded by Mr. Jennings. Motion carried.
2003 Ford 550: Mr. Squires reported that the 2003 Ford 550 had been sold last Friday for $12,000.00 – which went into the truck sinking fund.
Old Business: Finances: Taxes are coming in. Friday (November 4rth) is the last day they are due. We will know better at the next Board meeting where we stand as far as finances go.
Homestead Declaration Penalties: Mr. Squires reported that Treasurer Linda Crosby has been busy with 2011 Tax Collection thus has not had time to come in to the Board meetings for clarification/answering questions the Board might have on the ‘Homestead Declaration Penalties’. Ms. Browning reported that this is still a confusing issue – she noted that if this is “optional” – she would prefer the Board did not vote to agree to impose the penalties this year – but perhaps could wait until next year as it would give the Town time to better understand this issue and to better inform the public about these penalties. There was discussion on this issue. Ms. Browning made a motion to not assess the penalties this year. Seconded by Mr. Jennings. Motion carried.
Church Street Sidewalk: Ms. Browning reported that we have received the right of way clearance. The next phase will be construction costs/bids/etc. Mr. Squires stated that Eric
Sandblom will need to finish construction design and then come down and go over the designs with the Town.Yellow Barn Farm: Ms. Browning reported that there was no new information on the Yellow Barn Farm at this time.
Computers: Board members reviewed copies of quotes on various computer issues. Mr. Squires reported that Lister Lee Cross’s computer – which was Mary’s old one – “died” and needs to be replaced. There was a letter from the Listers including four (4)) quotes on a new machines. The Listers were recommending the Town go with the Dell computer as the price was the best. Mr. Squires met with the Listers today – they have been in touch with NEMRC as to what was needed to support the NEMRC programs. Mr. Squires noted that the computer can be set up with the help of the State – at no cost to the Town.
*Mr. Harvey came in to the meeting at 7:35pm.
Mr. Mattison made a motion to purchase a DELL computer for the Listers Office for a price of $652.80. Seconded by Mr. Harvey. Motion carried.
Computers-New Server: Board members were in agreement to table discussion on a new server for Town Hall until 2012 Budget talks.
Health Insurance: Board members reviewed the paperwork on Health Insurance. Mr. Squires reported that he, Mr. Harvey and Mary met with a representative from Vermont League of Cities & Towns last week for discussion on the changes that need to be made on our coverage for Health Insurance for the Highway crew. There was lengthy discussion on this issue – with Board members looking at various comparisons and options. The Board was unanimous in agreement that the Highway crew not pay any more than they are currently paying ($1125.00 per man toward their deductible – or 25% of their deductible). The Town pays 75% of the deductible and 100% of the premium. Mr. Jennings made a motion that the employees pay the same amount of $1125.00 (per each employee) and to go with the BCBS 2500/5000 plan. Seconded by Ms. Browning. In discussion, Board members were in favor of clarifying the issue of ‘out of network’ – in particular looking into coverage for Albany Medical Center should any employee need such coverage. The motion carried with all Board members voting in favor of the motion. Mr. Harvey noted that Town Clerk robin Wilcox was interested in possibly being covered this year. She is part-time and would receive 50% coverage (the same percentage that the Treasurer currently has).
Junk Ordinance-East Arlington Road-Update: Mr. Jennings reported that he had tried to make contact with Vicky Hill – leaving her several phone messages – with no response to date. Ms. Browning reported that she had sent a letter to Ms. Hill – again – with no response to date. Mr. Squires will attempt to contact Ms. Hill before the next meeting.
Dog Ordinance-Update: Mr. Squires reported that the Town had – at the Animal Control Officer’s request – more actively pursued followup on tickets issued on delinquent Dogs. These tickets had been – for the most part – not responded to. The Town then filed for further action from the Judicial Bureau. There are now 7 cases involving 6 people – who are to appear at court on Wednesday November 2, 2011 – for ‘contempt’ cases involving violation of the Municipal Dog Ordinance. Mr. Squires noted that the Town had hired a Sheriff to serve the summons to the 6 people. This was done at a cost per service, and a mileage cost. Mr. Squires reviewed the complicated process the Town has to follow in order to collect on these cases. He noted that it could be a costly venture and we would have to see how this whole issue works out.
New Business: Appropriations: The Board was in favor of having Mary and the Treasurer (Linda Crosby) complete the 2011 Appropriations paperwork this week or next, and hold it for the November 17th meeting when the order can be signed by the Selectboard.
Letter of Support-Brownfields/BCRC: Ms. Browning made a motion to authorize Mr. Squires to send a letter of support to BCRC for the purpose of BCRC’s grant application for Brownfields studies. Seconded by Mr. Harvey. Motion carried.
Road Race Thanksgiving Day: Mr. Harvey made a motion to approve the ‘Runnin’ of the Turkeys’ road race on Thanksgiving Day – Thursday November 24, 2011 – at 9am – starting at the Fisher School. Seconded by Ms. Browning. In discussion, Mary noted that the Town has received insurance confirmation from the Road Runners Club of America and its member clubs (Battenkill Valley Runners). Motion carried. Mary will check on a ‘contact person’ in case of bad weather as the Highway crew will be working the roads in such a case and the race might have to be cancelled.
Christmas Tree Sales: Mr. Squires announced that – once again – the Town and the Community Club will be selling Christmas trees. The trees will be sold in front of the Community House – starting on Thanksgiving weekend (November 25th).
Warrants & Orders: Mr. Harvey made a motion to authorize payment of $280.00 to Keith Squires for work done as Interim Supervisor for the period of October 16, 2011 through October 29, 2011 as noted on Payroll Order # 44B dated October 31, 2011. Seconded by Mr. Jennings. Motion carried with Mr. Harvey, Mr. Jennings, Mr. Mattison, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. Mr. Harvey made a motion to authorize payment of Warrant Order #22 dated 10/31/2011 for the amount of $56,490.29. Seconded by Mr. Jennings. In Discussion, Mr. Squires noted that the winter sand is included in this Warrant, as well as some salt, maintenance on Fire Department trucks, and diesel fuel. The motion carried.
All Other Business:
Rescue Squad Dinner: Mary announced that the annual Rescue Squad ‘Harvest’ dinner would be held on Friday November 4, 2011 from 5-7pm. Tickets are available from Squad members or at the door.
Mack Fireworks: Kevin Dailey sent a letter announcing that the annual Mack Molding Fireworks will be held Friday December 16, 2011 at approximately 5:30pm and lasting for about 15 minutes. There will also be a bonfire behind the building – in the “same location as before”.
Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 9:00pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk