Selectboard Minutes 12.12.2011
Members Present: Keith Squires, Daniel Harvey, Reggie Jennings Jr., Cynthia Browning, Norman Mattison
Also Present: Mike Ferone-GNAT-TV, John Hess
The meeting was called to order at 7:02pm by Chairman Keith Squires.
Minutes of Meeting of November 28, 2011: Ms. Browning made a motion to approve the minutes of the meeting of November 28, 2011 as presented. Seconded by Mr. Mattison. Motion carried.
Highway Report: Mr. Squires reported that the tree that was discussed at the last meeting was taken down, the landowners took the wood. The highway crew has been cleaning culverts and ditches. They had to plow the blacktop last week and do some sanding – after the small storm. They have been drawing gravel for the stockpile, and doing minor maintenance on equipment.
Storm –Updates: Mr. Squires reported that all the road projects are in to FEMA. FEMA is processing the claims at this point in time. Mr. Squires stated that he is still waiting for the ‘bridge person’ to come down. He is (still) working on the wall on Old Mill Road. He stated that he is “pretty confident” that there is some agency that will cover this.
Insurance-Updates: Mr. Squires reported that he had been in conversation with a representative from the Vermont League of Cities & Towns (VLCT) regarding the fact that we have been paying insurance premiums for several years on the ‘Woodard Bridge’ and find that it is not covered. After several discussions, Mr. Squires reported that the League will be making a correction to the Town’s 2012 policy – taking the Woodard Bridge off the policy – this will reduce the cost of the policy. The League will be writing a check for the past premiums paid. We should be receiving that money fairly soon. Mr. Squires stated that he does not have an update from Bret Wright on when the work will be done on the Woodard Bridge.
Old Business: Finances: Board members reviewed copies of figures put together by the Town Treasurer. Cash on Hand tonight = $177,000.00. Mr. Squires reviewed that we will be transferring $35,000.00 (that was not used for the Church Street Sidewalk) into the ‘Special Highway Fund’ (as was done last year). $18,000.00 was received in November 2011 from the State. These monies were sent early this year for all towns – the monies are for 2012. Mr. Squires stated that a check for this amount will be on the last warrant of the year and this money will be ‘re-deposited’ in 2012. The Balance on Delinquent Taxes as of 12/12/11 is $165,000.00. Mr. Squires noted that we are in better shape than we have been in past years at this time.
Church Street Sidewalk: Board members reviewed a letter from ESPC – the engineering group – stating that the Arlington Village Sidewalk Project has been reviewed and all clearances have been obtained. Ms. Browning stated that she would look into a time line for this project. Mr. Squires stated that he wants to be sure we know who is responsible for ‘overages’.
Junk Ordinance-Update: Mr. Jennings reported that he is still playing phone tag with Ms. Hill regarding the issue of junk at 333 East Arlington Road.
Raven Rock Road: Board members reviewed a copy of the letter sent to the owners of the property at 241 Raven Rock Road by Land Use Administrator regarding the complaint about business related trucks, etc parked at that address.
Flood Hazard Area Maps: The Planning Commission has been in the process of updating the flood hazard maps and incorporating this into the Town Plan. Mr. Squires noted that the Planning Commission is working on this. We have received a list of the houses that are in the Flood Hazard areas – Mr. Squires noted that there are 74 that are all within the flood plain. There was discussion on this issue. Mr. Squires stated that it has been suggested that the 74 property owners be notified that they are within the flood plain. Board members were in favor of sending notices to the entire list. Members felt that the Town could use a ‘post card’ type mailing to notify those on the list. Ms. Browning will contact Ned Swanberg for clarification of this issue.
Yellow Barn Farm: Mr. Harvey reported that he spent a couple of hours repairing the slate on the Yellow Barn Farm.
New Business: Emergency Shelters: Mr. Squires reported that he had attended the meeting held by the American Red Cross in Bennington last week. He noted that the goal of the meeting was to pass out information and the Red Cross is also looking for volunteers. It was an ‘informational’ meeting with a ‘critique’ of how things were handled during and after ‘Irene’. One of the things they implemented was obtaining a trailer with emergency equipment. If someone needs the trailer – Bennington Office can be called and they will take it where needed. They are just implementing a program that would serve as a ‘start-up’ for a shelter – 300 cots, blankets, water, etc. These items would be delivered to the Town and we would have to find a place to store it. The Board gave Mr. Squires the go-ahead to do further research into this issue. He noted that the school would be the best place as there is now a working generator there.
LEPC Issues: Mr. Squires reported that he attended the LEPC meeting in Manchester last week and several issues were discussed. There was discussion on changing the dispatch system from Rutland to Manchester. Rutland at times can get cumbersome. Mr. Squires noted that this would cost us money – but there are no figures put together yet. Animal Control was another area that was discussed with the thought to have the Manchester Police Department handle Animal Control issues as there will be trained police to deal with the animal control issues. These are all issues that resulted from the storm – some good, some bad. Mr. Squires noted that all kinds of things will come out of the storm – it may make things more complicated – but most likely more efficient.
PACE (Property Assessed Clean Energy) “Quick Start Program”: Board members reviewed a hand out on the PACE Quick Start Program. Mr. Squires noted that the handout was dropped off by a business person for the Board’s review. He stated that towns would receive money to loan out to residents to do energy saving projects. The money would be passed through the Town. Board members felt that this would be better suited to larger towns, and were not in favor of this program. The money would come from the ‘Vermont Energy Investment Corporation’ but no one was sure where this money would come from. Mr. Harvey made a motion to table this issue indefinitely. Seconded by Ms. Browning. Motion carried.
Warrants & Orders: Mr. Harvey made a motion to authorize payment of $300.00 to Keith Squires for duties as Interim Supervisor for the period of November 27, 2011 through December 10, 2011 as noted on Payroll Order # 50B dated December 12, 2011. Seconded by Mr. Jennings. Motion carried with Mr. Jennings, Mr. Mattison, Ms. Browning, and Mr. Harvey voting in favor of the motion. Mr. Squires abstained from the vote. Mr. Harvey made a motion to authorize payment of Warrant Order # 26 dated 12/06/11 – to the Arlington School District in the amount of 3,800,588.46 – for Fiscal Year 11-12 Tax Share. Seconded by Mr. Jennings. Motion carried. Mr. Harvey made a motion to authorize payment of Warrant Order # 27 dated 12/13/11 for the amount of $34,233.43. Seconded by Mr. Jennings. In discussion, Mr. Squires noted that the bill from KME for maintenance on the fire trucks is included in this order as are some other large bills – street lights, diesel, Household Hazardous Waste Day, and cemetery final maintenance for the year. Motion carried unanimously.
All Other Business: Delinquent Dog Licenses: Mr. Squires reported that the Board has received an updated list on delinquent dog licenses – noting that there are seven dog owners with this current list. He reported that the owners who made arrangements to pay the Town through the court – have – with a couple of exceptions – been making their payments – or have paid in full at this time.
Log-Jam Warm Brook Road: Ms.Browning stated that she had looked this area. Mr. Squires reported that he and Jim Henderson had also looked at this area. Mr. Squires stated that he did not think that there would be a “huge hazard’ created here. He noted that the beaver was moving into other waters further away. Mr. Squires stated that he felt the water would go around this current jam. Ms. Browning stated some homeowners in the area might be concerned if there was an ice jam.
Mr. Mattison made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 8:14pm.
Mary M. Henning, Recording Secretary
meeting video & audio taped
cc: files, Town Clerk