JULY 27, 2015
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Timothy Williams, Reggie Jennings, Jr.
Also Present: Aryn Clark-GNAT-TV, Ron Weber-Park Committee
The meeting was called to order at 7:08pm by Chairman Keith Squires.
Minutes of Meeting of July 13, 2015: Ms. Browning made a motion to approve the minutes of the meeting of July 13, 2015 as presented. Seconded by Mr. Jennings. Motion carried.
Highway Report: Mr. Squires reported that the road crew is mowing, trimming, and working on several projects. One crew member is on vacation. A 48”culvert is being installed at the River Road-Hawley Mountain Road intersection. The old 30” culvert will be moved down the road to replace a smaller culvert. The reclaiming was done on Sandgate Road last week and the base-coat of blacktop was started on the Sandgate Road Project today. Mr. Squires stated that the narrow spot on River Road (just past Hollerith Road) – can probably be widened out – with the use of some of the large rocks – these can be ‘benched’ into the bank. Reflectors will be put out in the meantime.
Old Business: Finances: After tonight’s orders have been paid there will be a total of $73,687.67.cash on hand. The Treasurer reported that on July 30th the Town will receive the ‘individual muni tax adjustment’ for $19,402.45 from the State.
Park & Rec-Update: Mr. Squires reported that work started on the tennis/basketball courts today. The fencing is down and the contractors are working on levelling the area out. The Fireman’s Carnival was held on Friday/Saturday July 24th 25th. Everything has been cleaned up well. Ron Weber of the Park Committee was present to ask about putting up signs that would recognize the donors for the tennis court repairs, as well as note a ‘grand opening’ ceremony. Ron noted that he and Dick Bailey are co-chairs for the publicity regarding this project. Ron stated that this sign would be ‘temporary’ and not a permanent fixture.. Ron reported that there have been over 150 donors to date. Ron stated that the Park will get the signs and asked if the Town would put up the posts. The sign will go up at the entrance of the Park beside the basketball court area.
Yellow Barn Farm-Update: Ms. Browning reported that no bids were received to do the beam work at the yellow barn. She stated that she will look into the possibility of extending this project out again. She mentioned that the issue of the dirt stored at the yellow barn field still exists. Mr. Squires reported that there is a major project in Manchester and the dirt will be removed for this project.
Water Company-Update: Board members reviewed copies of an email regarding the purchase of the Water Company – noting that there will be no funds in place for the closing until December 2015. It was originally thought that the closing would take place in October. Mr. Squires noted that the Water Company recently sent out notices to current delinquent Water Company customers. He also noted that most of the items that need to be completed by closing are in place (the loan application, executed primary final design, appraisal, project time line, etc.). There are still some items that need to be completed at this time. Board members were provided with copies of Don Keelan’s analysis on this whole project – specifically regarding the funding and availability of funds.
Town Hall: Mr. Jennings reported that he and Mr. Williams had taken another look at the scope of work to be done on the Town Hall and been in touch with the two bidders regarding this issue. Michael Watson of Shaftsbury provided a breakdown of the project if it were to be divided up. Board members reviewed a ‘divided out’ price from Michael Watson of Shaftsbury as follows: 1/3 for the front of the building only and 2/3 for the other 3 sides with the window cleaning included for a cost of $14,300.00. Krazy Colerz Painting & Staining of Rutland lowered their proposal to $15,500.00. There was discussion on this issue. Mr. Jennings recommended the Integrity Drywall of Shaftsbury – Michael Watson for a cost of $14,300.00. Ms. Browning made a motion to accept the proposal from Michael Watson of Integrity Dry Wall to do the front of the building and pressure wash the rest of the building and to wash the outside of the windows this year and to paint the other three sides next year – at a total cost of $14,300.00
Shires of Vermont Marathon-Update: Board members reviewed copies of an email from Steve Murphy regarding the proposed 2016 Shires of Vermont Marathon. May 15th is the proposed date. The race will be over the same course as past years. They are looking at offering a half marathon option starting at Ice Pond Road that would be 30 – 60 minutes after the start of the marathon (starts at 8:30-9am). Parking will only be offered at the finish (Hunter Park in Manchester) with shuttle service to the start of the race to ease parking and traffic. There was discussion on this issue. Ms. Browning made a motion to approve the request of the Shires of Vermont Marathon on May 15, 2016. Seconded by Mr. Williams. Motion carried.
Route 7A Sidewalk: Board members reviewed copies of the layout of the 7A sidewalk to the Park. Diagrams showed the area for the crosswalk, safety lights, etc. Mr. Squires noted that there are three options for crossing Chem Clean area that would identify that specific crossing area: 1. Paint the ground – this lasts approximately one (1) year; 2. Thermal plastic –this is ‘melted’ into the asphalt and lasts approximately 3 years; 3. Concrete for the walking length of the area – this is permanent. There was discussion on this area. Board members were in favor of the more permanent option of concrete. Mr. Harvey made a motion to move ahead and prepare the application for funding for construction with approval by the owner of Chem Clean of the plan for the area that crosses Chem Clean. Seconded by Mr. Williams. Motion carried.
River Work: Ms. Browning reported that she has a design for river structures that will go along the cemetery bank at the West Arlington Cemetery. She stated that she doubted this work would happen this year.
New Business: Set Tax Rate: The Selectboard reviewed and discussed copies of the 2015 tax figures as presented by the Town Treasurer (copy attached to printed file minutes). Mr. Harvey made a motion to set the Total Municipal Tax rate at $00.3150 and to set the Homestead Education Tax Rate at $1.4957 and to set the Non-Residential Tax Rate at $1.4193 Seconded by Ms. Browning. Motion carried. Property tax bills will be available by September 4, 2015 and payment is due by November 4, 2015.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $560.00 to Keith Squires for duties as Interim Administrator for the period of July 12, 2015 through July 25, 2015 as noted on Payroll Order #31B dated July 27, 2015. Seconded by Mr. Williams. Motion carried with Mr. Harvey, Mr. Jennings, Ms. Browning, and Mr. Williams voting in favor of the motion. Mr. Squires abstained from the vote. Capital Reserve Fund: Mr. Harvey made a motion to authorize payment of Capital Reserve Fund Order CF-7 dated 07/27/2015 for the amount of $431.73 to Bennington County Regional Commission for the Town’s 10% share of BCRC’s Invoice #2 – for project management services from October 1, 2014 through March 31, 2015- on the 7A Sidewalk Scoping Study ‘ARLINGTON STP BP13(14)’ – with the total for Invoice #2 being $4317.25 and the $3885.52 balance being paid on General Warrant #15 tonight. Seconded by Ms. Browning. Motion carried. General Warrant: Mr. Harvey made a motion to authorize payment of Warrant Order #15 dated 07/28/2015 for the amount of $18,935.11. Seconded by Mr. Jennings. In discussion, Mr. Harvey noted that this Warrant includes the $3885.52 balance due on Invoice #2 for the Sidewalk Scoping Study. Mr. Harvey noted that there is also a quarterly water bill on this warrant as well as the August health insurance premium. Motion carried.
All Other Business: Solid Waste: Mr. Squires reported that the State has generated a 10-question survey for the Town’s to distribute regarding recycling. As part of the Ordinance that is in place – Mr. Squires has a letter put together that gives the waste haulers notice regarding the forms they need to fill out, and the reporting that they will need to start in 2016.
Junk Ordinance: Ms. Browning reported that she has had residents expressing concerns regarding the accumulating junk on properties on East Arlington Road that have been discussed in the past. Mr. Squires noted that the Board needs to look at the wording of the Junk Ordinance.
Property at 4320 VermontRoute 7A: Mr. Squires reported that there will be a closing on the property at 4320 Vermont Route 7A as soon as all the parties can meet to sign the paperwork.
Mr. Williams made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 8:40pm.
Mary M. Henning, Administrative Assistant
meeting video & audio taped
cc: files, Town Clerk