AUGUST 10. 2015
Members Present: Keith Squires, Daniel Harvey, Cynthia Browning, Timothy Williams, Reggie Jennings, Jr.
Also Present: Aryn Clark-GNAT-TV
The meeting was called to order at 7:05pm by Chairman Keith Squires.
Minutes of Meeting of July 27, 2015: Mr. Jennings made a motion to approve the minutes of the meeting of July 27, 2015 as presented. Seconded by Ms. Browning. Motion carried.
Highway Report: Mr. Squires reported that the paving is complete on Sandgate Road. The shoulder work and driveways are also completed. The guard rails need to be reset. There are invoices on tonight’s orders for some of this work. Mr. Squires noted that currently we are coming in under costs on this project.
River Road: Ms. Browning noted that reflectors have been installed at the ‘blind spot’ on RiverRoad -as has been discussed at previous meetings. She stated that she felt this improved that area of travel as it makes drivers more aware of the narrowing of the road and the ‘blind hill’ in that spot.
Crosswalk Painting: Mr. Squires reported that the Town had received one (1) bid for crosswalk painting/striping: Topkote Applicators – Mike Hall out of Sunderland for a cost of $3860.00 Mr. Williams made a motion to contract with Topkote Applicators to do the painting and striping of crosswalks and rail crossings for a cost of $3860.00. Seconded by Ms. Browning. Motion carried.
Salt: Mr. Squires reported that he had two (2) quotes for salt for the 2015-2016 season: 1, American Rock Salt = $82.25/Ton delivered; 2. Cargill Salt = $92.89/Ton “Option #1” – which is guaranteed delivery, and $81.42/Ton “Option #2” – not guaranteed. Morton Salt has not yet submitted a quote. There was discussion on this issue. Ms. Browning made a motion to authorize Keith Squires to enter into contract with American Rock Salt for salt for the winter 2015-2016 season at a price of $82.25/Ton delivered and to also enter into contract with Cargill for Option #2 for a price of $81.42/Ton delivered. Seconded by Mr. Jennings. Motion carried. Mr. Squires noted that when the Town receives a bid from Morton that the Board will also look at this company.
Road Name: Board members reviewed copies of a request by Peter Haggerty of Peter Haggerty Construction – to permit the name ‘Hideaway Lane’ for the entrance road to the residential development being pursued by Peter Haggerty. The entrance to the development will be on the portion of land that is located in the Town of Arlington. The roadway will be private. There was discussion on this issue. Mr. Harvey made a motion to authorize naming of the entrance road to the Haggerty development as ‘Hidewaway Lane’. Seconded by Ms. Browning. Motion carried. Mary will notify Mr. Haggerty that the road name has been approved and ask when he will want the sign. The Town will purchase the sign and install it.
Old Business: Finances: There was no report from the Treasurer for tonight’s meeting.
Park & Rec: Mr. Squires reported that the invoice for work completed to date on the Park’s tennis and basketball courts is one of tonight’s warrants. FEMA: Mr. Harvey made a motion to authorize payment of FEMA Warrant # F-22 dated 08/09/15 for the amount of $21,500.00 to Vermont Recreational Surfacing & Fencing, Inc. for their invoice #10597 for work done to date on the Park’s tennis/basketball court project. Seconded by Mr. Williams. Motion carried. Mr. Squires noted that Park Committee representatives have been asking for a ‘finish’ date on the project.
Yellow Barn Farm: Ms. Browning stated that Dan Harvey has some interested parties for the timber work on the yellow barn. An ‘Invitation to Bid’ has once again been published with a due date for bids as Friday August 21, 2015. Ms. Browning noted that the meadow by the barn has been mowed. Mr. Squires stated that the Vermont Correctional group mowed this. Ms. Browning noted that a large amount of the dirt that had been piled at the barn has been removed. Mr. Squires stated that the Town received an estimate to brush hog the ‘pasture’ beside the river for $250.00. Last year it was used for hay but this year the hay is not good. There was discussion on this issue. Board members were in favor of trying to bring a good crop of hay back but questioned the investment of money in this endeavor. Mr. Squires will try to get some figures on the cost of liming the acreage.
Water Company: Mr. Squires stated that there is nothing new on this issue. Mr. Williams stated that he would like to get discussion going on a ‘job description’ for whoever would be ‘managing’ the Water Company. Mary stated that she had had some interested parties asking about who would be doing the billing for the Water System, and asked that they be considered when the time comes.
Town Hall: Mr. Squires reported that Michael Watson of Integrity Painting & Drywall – who is to do the Town Hall painting work requested 10% payment “up front’. Mr. Squires stated that he told him that it was too late for this to be on the warrant for tonight. Michael will be starting work tomorrow. All insurance certificates have been received, but the Town still needs the revised figures from Michael.
Route 7A Sidewalk: Mr. Squires reported that there were some mistakes in the way the invoices from Holden were submitted. To date the Town has not received the State payments, but Mr. Squires noted that these invoices go back to April and it was felt these should be paid. Capital Reserve Fund: Mr. Harvey made a motion to authorize payment of Capital Reserve Fund Order # CF-8 dated 08/10/2015 for the total amount of $12,302.18 with $6270.63 paid to Peckham Materials Corp. for paving and for chloride on the Sandgate Road Project, and payment of $6031.55 to Holden Engineering & Surveying for their invoices #20012615 and # 20012693 for work done on the engineering study of the proposed 7A sidewalk to the Rec Park, with payment for all invoices to come out of the Special Highway Fund. Seconded by Mr. Williams. Motion carried. There was discussion of the 7A sidewalk in front of Chem Clean. Mr. Squires stated that he has not heard back from the engineers regarding this issue. Mr. Williams voiced concern for putting concrete at that site as the business owner was concerned about access. The Board was in agreement that this issue needs to be revisited.
Patrol of the River: Ms. Browning reported that she has had complaints about behavior on the river – drinking, littering, etc. Mr. Squires will contact the Sheriff’s Department to be more of a presence on days when this might be more of a problem.
New Business: West Arlington Cemetery/River Project: Board members reviewed copies provided by Ms. Browning of the proposed river restoration work to be done at the West Arlington Cemetery/Battenkill River area. Ms. Browning reported that this is the proposed trout habitat restoration that will possibly happen this September – but more likely September of 2016. This work will run from the Covered Bridge area of the river – west. The West Arlington Cemetery banks were severely eroded after storm Irene. Ms. Browning reviewed the work that will be done in this area. Mr. Williams made a motion to allow the Battenkill Watershed Alliance to do the restoration work along the West Arlington Cemetery property. Seconded by Mr. Jennings. Motion carried with Mr. Jennings, Mr. Squires, Mr. Williams, and Mr. Harvey voting in favor of the motion. Ms. Browning abstained from the vote.
Warrants & Orders: Payroll: Mr. Harvey made a motion to authorize payment of $400.00 to Keith Squires for duties as Interim Administrator for the period of July 26, 2015 through August 8, 2015 as noted on Payroll Order #33B dated August 10, 2015. Seconded by Ms. Browning. Motion carried with Mr. Harvey, Mr. Williams, Mr. Jennings, and Ms. Browning voting in favor of the motion. Mr. Squires abstained from the vote. General Warrant: Mr. Harvey made a motion to authorize payment for Warrant Order #16 dated 08/11/2015 for the amount of $36,851.88. Seconded by Ms. Browning. In discussion, Mary noted that there are quarterly insurance payments on this warrant as we never got a billing for one of the recent quarters – thus this is a ‘catch-up’ payment, household hazardous waste charges are on this warrant as well as electric (GMP) invoices. Motion carried.
All Other Business: Norman’s Attic: Mary reported that a sheriff had been ordered but had not appeared. She called and got a Winhall Dispatch who stated they would look into it but no one ever got back on the issue. Mr. Squires suggested putting cones down the center of the road for the next event as that slows traffic considerably.
Mr. Williams made a motion to adjourn the meeting. Seconded by Mr. Jennings. Motion carried. The meeting was adjourned at 8:30 pm.
Mary M. Henning, Administrative Assistant
meeting video & audio taped
cc: files, Town Clerk